(a) The City recognizes the efficiency and convenience afforded the day-to-day operation of the City through use of credit cards under the supervision of the applicable department supervisors. However, credit cards shall not be used to circumvent and do not preclude the general purchasing procedures required by Ohio law and polices of the City.
(b) Therefore, the City authorizes the use of credit cards in the following manner:
(1) All credit cards issued to and in the name of the City shall be held and supervised by the applicable department supervisor as designated by the Finance Director. Credit cards may be signed out by any employee of the City upon approval of the department supervisor and shall only be used for approved City-related activities. If a credit card is lost or stolen, the Finance Director must be notified immediately.
(2) All purchases made with a credit card shall be preceded by an approved purchase order.
(3) The Supervisor shall turn in all itemized receipts and appropriate form(s) to the Finance Department at the end of the next business day upon the employee's return to their normal work schedule. Failure to turn in receipts and appropriate form(s) may result in the charges being deemed unrelated or unsubstantiated. The user shall be responsible for any unsubstantiated or unrelated purchases.
(4) The applicable department supervisor is responsible for keeping a record of all credit card use. Any repayment of any unsubstantiated or unrelated purchases will also be the responsibility of such employee and departmental supervisor.
(c) Any employee of the City of Olmsted Falls who violates this policy shall be subject to disciplinary action which may include dismissal and appropriate criminal and/or civil action.
(Ord. 68-2012. Passed 7-2-12.)