(a) Generally. For a purchase of up to ten thousand dollars ($10,000), a minimum of three verbal quotes shall be obtained and noted on the requisition therefor. For a purchase of over ten thousand dollars ($10,000) up to the maximum amount stated in Section 735.05 of the Ohio Revised Code, a minimum of three quotes shall accompany the requisition therefor, two of which shall be written. A purchase over the maximum amount stated in Section 735.05 of the Ohio Revised Code shall be made in accordance with Section 224.01.
(b) Blanket Orders. A requisition for purchase may be valid for a period of up to one fiscal year and involve numerous goods and services from one vendor. A single set of quotes shall satisfy the bid requirement for all of the materials to be purchased from each vendor. The City may prepare "blanket" certificates in accordance with R.C. § 5705.41, not to exceed current appropriations and two hundred thousand dollars ($200,000) for each "blanket" certificate.
(c) Waiver of Multiple Bid Requirement.
(1) If the appropriate department director determines that only one bid can be obtained for particular goods or services or that such items have been purchased within three months for a purchase of up to ten thousand dollars ($10,000), he or she may present the reasons to City Council when he or she presents the requisition, and Council may waive the multiple bid requirement for the particular purchase. If City Council determines that only one bid can be obtained for particular goods or services for a purchase of over ten thousand dollars ($10,000), and up to the maximum amount stated in R.C. § 735.05, Council may waive the multiple bid requirement for the particular purchase.
(2) In all cases of expenditures exceeding bidding threshold set forth in R.C. § 735.05, the requirements of division (a) of this section may be waived by Council if the expenditure falls within one of following categories. In all cases, the purchase shall be approved by Council.
A. Purchase from the state under R.C. § 125.04 or 5513.01;
B. Purchase from a governmental body;
C. Purchase of a unique professional service;
D. Emergency purchases as described in Section 248.10;
E. Purchases incapable of being competitively bid, such as a sole source providers;
F. Purchases from another supplier upon equivalent terms, conditions, and specifications.
(Ord. 54-2002. Passed 4-23-02; Ord. 62-2021. Passed 12-28-21.)