All entities doing business with the city must have a completed and signed W-9 IRS tax form on file with accounts payable. These entities include individuals/sole proprietorships, corporations, partnerships, limited liability companies, and others specified by the IRS. The W-9 form must be received prior to any payment for goods and/or services.
All contracts for goods and services are to contain the following provision:
Furnishing of W-9. Payment under this Agreement is contingent upon Contractor furnishing City with a signed and completed W-9 IRS tax form. Unless the Contractor has a current W-9 form on file with the City, one should be provided to the City at the time of contract routing. Contractor shall cooperate with City in furnishing any additional information City may need to comply with rules and regulations of the Internal Revenue Service.
(Eff. 3-8-2010)