A. Full Time And Authorized Part Time Employees: When an employee leaves Ogden City employment, it is the responsibility of the division manager to collect all security cardkeys, keys, fuel keys and other Ogden City property in the possession of the employee. (A copy of the original and any subsequent security access authorization/request forms identifying the security items in the possession of the employee may be obtained from the fleet and facilities division.)
All security items shall be turned in to the fleet and facilities office with a security release form, located on the department share "Y" drive under security access, for deactivation. A fee of twenty five dollars ($25.00) may be assessed the division of the employee for each security item not retrieved. Failure to complete the form and return all security items may result in a fee to the employee of the division. The city shall have the right to withhold up to two hundred fifty dollars ($250.00) from the employee's final pay to cover any items not retrieved from the employee.
B. Temporary Or Seasonal Employees And Volunteers: Upon termination of employment, the security item(s) shall be retrieved and the retrieval date recorded. Items may be retained by the division manager for issuance to future temporary or seasonal employees or volunteers. Items should be kept in a secured area until issued again.
C. Contractors, Lessees, Or Outside Agencies: Division managers responsible for managing the contract or lease shall be responsible for collecting all security items from contractors, lessees, or outside agencies. Guest cardkeys may be retained for future use. Individual cardkeys should be returned to fleet and facilities for removal from the system. (Eff. 3-13-2015)