A. The department director desiring a petty cash fund shall submit a petition to the director of management services demonstrating a need and requesting that a petty cash fund be established.
B. A requisition is then prepared by the finance manager for the amount approved.
C. The department director establishes control over the fund within the department. A written control plan will be submitted to the finance manager and kept on file for future reference, as necessary.
D. Cash is replenished by requisitioning the amount spent to the purchasing division. Receipts must accompany the requisitions and only the amount that can be accounted for on the receipts will be replenished.
E. Petty cash funds will be audited during the year by the finance manager.
F. When the need for petty cash no longer exists (e.g., seasonal operations), the petty cash fund will be returned to the city cashier to be receipted and deposited after verification by the finance manager. (Eff. 3-14-2007)