As used in this chapter, the following words, phrases and terms shall be defined as set forth below:
(a) “Bid” means the quoted monetary amount submitted to the City of Oberlin in a response to an invitation for bid, solicitation or request for proposal for a price in connection with the award of a municipal contract for services or supplies.
(b) “Bidder” means a person, firm, sole proprietorship, partnership, association, corporation, company, or other business entity of any kind including, but not limited to, a limited liability corporation, incorporated professional association, joint venture, estate or trust offering or proposing to enter into a contract with the City in response to an invitation to bid, solicitation or to a request for proposal.
(c) “Bid Discount” means the application of a percentage discount to the total amount of a Bid submitted by a Bidder whose Headquarters Location is within Lorain County for a contract solely for the purpose of bid comparisons. The use of a Bid Discount for Bid comparison will not alter the total amount of the Bid or price submitted by a Bidder or the contract executed based on a Bid.
(d) “Chapter” means all of the provisions of this Chapter 158 of the Codified Ordinance of Oberlin, Ohio.
(e) “City” means the City of Oberlin, Ohio.
(f) “Contract” means a binding agreement executed on or after the effective date of this chapter by which, after the making of an invitation to bid, solicitation or request for proposal, the City either grants a privilege or is committed to expend or does expend its funds or other resources for or in connection with any Contract for the:
(1) Construction of any public improvement;
(2) Purchase of personal property;
(3) Purchase of supplies, material or equipment;
(4) Lease of any real or personal property by the City;
(5) The provision of services to the City other than Professional Services.
(g) “Contracting Department” includes any administrative department under charge of the City Manager.
(h) “Contracting Authority” means the official authorized to enter into a Contract on behalf of a particular Contracting Department.
(i) “Headquarters Location” means the physical location of the principal place of business of the Bidder. For persons who are not registered with the State and who have no principal place of business, the residence of such person shall be the Headquarters Location. Registration of the principal place of business as shown in official documents filed with the Secretary of State, State of Ohio, or a valid vendor’s license which indicates that the principal place of business is located wtihin Lorain County is prima facie proof of principal place of business. A valid driver’s license may be provided by persons who are not registered with the State indicating a place of residence within Lorain County. A Bidder shall submit a “Bidder’s Affidavit” in a form prescribed by the Contracting Authority at the time of submission of Bid in order to qualify for a Bid Discount.
(j) “Local Bidder” means an individual or business entity which at the time of the award of a Contract pursuant to a Bid:
(1) Has a Headquarters Location within Lorain County; and
(2) If required by law, has filed an income tax return for the year preceding the award of the Contract with a Lorain county taxing authority; and
(3) If required by law, is paid in full or is current and not otherwise delinquent in the payment of City income taxes.
(k) “Professional Services” means services that usually require skill or expertise of an advanced, specialized or peculiar nature, including but not limited to attorneys, architects, engineer, professional design firms, construction managers, surveyors, accountants, physicians, real estate appraisers, real estate brokers and sales people, insurance advisors, computer software consultants, telecommunications consultants and third party benefit administrators.
(Ord. 15-12AC CMS. Passed 3-16-15.)