(A) Appointment. The Planning Commission shall be the Board of Zoning Appeals.
(B) Organization and rules.
(1) The Board shall organize annually and elect a chairperson, vice chairperson and secretary from its membership. The secretary need not be a member of the Board. The Board shall adopt rules as may be necessary to carry into effect the provisions of this chapter and to exercise the powers and jurisdiction conferred upon it by the chapter.
(2) The chairperson shall preside at all meetings of the Board. He or she shall decide on all points of order and procedure unless otherwise directed by a majority of the Board. The chairperson may appoint committees deemed necessary to carry out the business of the Board. The chairperson may administer oaths and compel the attendance of witnesses. The chairperson's signature shall be the official signature of the Board and shall appear on all decisions as directed by the Board.
(3) The vice chairperson shall serve in the absence of the chairperson. He or she shall have all the powers of the chairperson during his or her absence, disability or disqualification.
(4) The secretary shall keep minutes of all meetings and shall be responsible for all official correspondence of the Board.
(C) Meetings. Meetings of the Board shall be held at the call of the chairperson and at such other times as the Board may determine. All meetings shall be open to the public.
(D) Voting.
(1) All actions of the Board shall be taken by resolution, the vote of each member being recorded. The majority of the Board shall constitute a quorum to do business and the concurring vote of three members shall be necessary to reverse any order, requirements, decision, or determination of the Zoning Administrator.
(2) No member of the Board shall vote on any matter in which he or she is personally or financially interested.
(E) Minutes and records. The secretary of the Board shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such facts, and shall keep records of its examinations and other official action, all of which shall be certified correct and filed in the village hall and shall be a public record.
(F) Witnesses and oaths. The Board shall have the power to subpoena and require the attendance of witnesses, administer oaths, and compel testimony and the production of books, papers and other evidence pertinent to any issue before the Board.
(G) Department assistance. The Board may call on the village departments for assistance in the performance of its duties, and it shall be the duty of such departments to render assistance to the Board as may be required.
(Ord. 8-96, § 802.02, passed 5-20-96; Am. Ord. 44-98, passed 2-1-99; Am. Ord. 09-2022, passed 12-5-22)