(A) The Finance Director shall:
(1) Work closely with and assist the City Treasurer in the execution of the City Treasurer’s duties;
(2) Be responsible for all day-to-day fiscal activities of the city;
(3) Direct, coordinate and be responsible for the collection, investment and disbursement of city funds;
(4) Apply for and secure financial grants for the city;
(5) Advise the Mayor, the City Administrator and Council on all matters relating to municipal finance;
(6) Assign and supervise the work of clerical employees of the City Clerk’s office in the recording, receipting and posting to proper accounts of revenue received;
(7) File, record and be familiar with all contracts involving the city;
(8) Receive all invoices from suppliers and check with department heads to see that all items on purchase orders have been delivered to the city before preparing vouchers for payment of the invoices;
(9) Keep a bond register showing all outstanding bonds of the city; the number and the date of issuance and expiration of the bonds; the rate of interest and the date of each interest payment on the bonds; the name and address of persons to whom the bonds are issued; the identity of the fund out of which the bonds are payable, and, if payable out of a special assessment fund, the installment number to which the bonds belong; and any city bonds that are purchased, paid or cancelled;
(10) The Finance Director shall prepare an annual report describing the bonds sold or paid during the year and the terms of the sales or the amount paid, with each and every item of expense thereof;
(11) Exercise general supervision over all the officers of the city charged in any manner with the receipt, collection or disbursement of city revenue, with the collection and return of city revenue or with the collection and return of municipal revenue into the city treasury;
(12) Submit to the corporate authorities a report of his or her estimate, as nearly as possible, of the money necessary to defray the expenses of the city during the current fiscal year. For the purpose of making this report, the Finance Director is authorized to require all officers to submit statements of the condition and expenses of their respective offices or departments, with any proposed city improvements and the probable expense thereof, all unperformed contracts and the amount of all unexpended appropriations of the preceding year. In this report the Finance Director shall:
(a) Classify the different objects and purposes of expenditure, giving, as nearly as possible, the amount required for each;
(b) Show the aggregate income of the preceding fiscal year from all sources;
(c) Show the amount of liabilities upon which interest is to be paid;
(d) Show the bonds and debts payable during the year, when due and payable; and
(e) Give such other information to the corporate authorities as is necessary so that the Mayor and City Council may fully understand the demands upon the city for the current fiscal year.
(Ord. 2008-05-0184O, passed 5-27-2008)