The City Clerk shall file and preserve in a convenient form for reference and use, according to the date of filing and subject matter, all official bonds, oaths of office, written reports of officers and committees, vouchers and all papers and documents filed with him or her or deposited in his or her care and promptly turn the same over to his or her successor in office upon receiving a receipt therefor.
(2000 Code, § 2.06.070)