NIRC shall create a summary record of all bids for every purchase order or contract solicited by public bidding. Such summary record shall identify the successful bidder, and include the names of each unsuccessful bidder, where available, along with corresponding bid amounts. NIRC shall retain a contract file including a copy of each purchase order or contract, together with all attachments, assignments, written consents, modifications, amendments and change orders for as long as legal action against NIRC may ensue under applicable statutes of limitation. For all grant funded procurements, the contract file shall be kept in accordance with any grant conditions. The summary record and contract file shall be made available to the public on request, in accordance with the state law.
(Ord. NIRC 19-01, passed 4-17-2019)