(A) Fund authorized and permitted.
(1) Any town officer or employee having a duty to collect cash revenues, with the approval and consent of the Town's Clerk Treasurer, is hereby authorized and instructed to establish a Cash Change Fund.
(2) To establish a Cash Change Fund a town officer or employee, having a duty to collect cash revenues shall convert, to cash, a warrant drawn against a fund or funds designated and in amounts approved by the Town Council.
(3) The officer or employee shall then use that cash to make change when collecting cash and shall account for it in the same manner as is required for other funds of the town.
(4) If a Cash Change Fund is to be used for general town business it shall be funded from the Town's General Fund. If a Cash Change Fund is to be used for utility business it shall be funded from the operating fund of the applicable utility.
(5) Each Cash Change Fund shall be maintained and accounted for by the officer or employee in whose favor it is established, who shall be held individually responsible for the custody and safekeeping of the cash.
(6) All cash in a Cash Change Fund, when that fund is no longer needed or upon termination of the officer's or employee's tenure or employment with the town, shall be returned to the fund from which it was originally drawn.
(B) Authorized Change Fund amounts.
Name of Account | Amount | Fund Type | Custodian | Usage |
Town Utility Office | $200 | Cash Change | Utilities Clerk | Year round |
Town Police Department | $50 | Cash Change | Administrative Assistant | Year round |
(Ord. 2018-03, passed 2-6-2018)