(a) The “Vacation Year” commences with the date of employment and ends on the following anniversary.
(b) All regular full time employees shall have earned and will be due upon the attainment of the first year of employment, and annually thereafter, eighty hours of vacation leave with full pay. One year of service shall be computed on the basis of twenty-six bi-weekly pay periods. A full time employee with eight or more years of service shall have earned and is entitled to 120 hours of vacation leave with full pay. A full time employee with fifteen or more years of service shall have earned and entitled to 160 hours of vacation leave with full pay. A full time employee with twenty five or more years of service shall be earned and is entitled to 200 hours of vacation leave with full pay.
(c) Such vacation leave shall accrue to the employee at the rate of three and one-tenth (3.1) hours each bi-weekly period for those entitled to 80 hours per year; four and six tenth (4.6) hours each bi-weekly period for those entitled to 120 hours per year; six and two tenth hours (6.2) hours each bi-weekly period for those entitled to 150 hours per year; and seven and seven tenths hours (7.7) hours each bi-weekly period for those entitled to 200 hours per year. Vacation credits shall be grouped together based upon the vacation year in which they accrued.
(d) Days specified, as holidays shall not be charged to an employee's vacation leave. Vacation leave can be taken by the employee in the year in which it accrued and prior to the next recurrence of the anniversary date of his employment, provided, however, that the Village Administrator, in special and meritorious cases, may permit such employee to accumulate and carry over his vacation leave for the following year only. If the Village Administrator or the Police Chief wishes to roll over this vacation time he shall seek and obtain Council approval.
(e) An employee is entitled to compensation at his current rate of pay, for the prorated portion of any earned, but unused, vacation leave for the current year to his credit at the time of separation; and in addition, with the permission of the appointing authority, he shall be compensated for any unused vacation leave accrued to his credit, for the year immediately preceding the last anniversary date of employment.
(f) During 2021, 2022, and 2023, employees and supervisors are directed to use reasonable efforts to enable staff to use and exhaust all carry-over vacation credits, the goal being that, on an employee’s anniversary date in 2024, all employees should have no more than 1 year vacation on the books.
(g) On each employee’s anniversary date during 2024, any vacation in excess of that 1 year’s vacation will be paid.
(h) Notwithstanding any of the foregoing provisions, beginning in calendar year 2024, whenever any vacation credits have been rolled over from one vacation year to the next, those rolled over credits must be used within that single rollover year, failing which they shall automatically expire, be null and void, and remain entirely unpaid for any reason.
(Ord. 2023-03. Passed 2-13-23.)