The Administrator shall, with proper regard for the functions of the agencies affected:
(a) Establish standards, procedures and techniques for effective management of records.
(b) Make surveys of paperwork operations and recommend improvements in current record management practices. These surveys shall include, but are not limited to the use of space, equipment and supplies used in creating, maintaining, storing and servicing records.
(c) Prepare in cooperation with the Agency heads Retention and Disposal Schedules for the retention of City records and for prompt disposal of City records having no further administrative, legal or fiscal value.
(d) Select the City records which are vital and determine their type pursuant to this article. This selection process shall be accomplished with the Agency head and periodically reviewed to provide for the preservation of the essential City records.
(e) Obtain the approvals of Retention and Disposal Schedules as may be appropriate from the various state agencies having auditing and supervisory responsibilities of various City government functions.
(Ord. 91-007. Passed 12-2-91.)