As used in this article:
(a) “Records” means document, book, paper, photograph, sound recording, video tape, microfilm, electronic tapes or other material regardless of physical form or characteristic, made or received pursuant to law or ordinance or in connection with the transaction of official business.
(b) “Local record” means a record of a county, city, town, authority or political entity whether organized and existing under charter of general law unless the record is treated as a state record under state law.
(c) “State record” is defined in the West Virginia Code of 1931, as amended, Chapter 5, Article 8, Section 3C.
(d) “Agency” means any department, office, commission, board or other unit, however designated, of the City.
(e) “Preservation duplicate” means a copy of a vital City record which is used for the purpose of preserving such City record pursuant to this article.
(f) “Retention and Disposal Schedule” is that schedule listing the records of the various agencies of the City government and the minimum time they must be retained to fulfill their administrative, legal or fiscal purposes.
(Ord. 91-007. Passed 12-2-91.)