There is hereby established a mileage and food allowance for traveling for business for the City by its Mayor, Councilmen or any of their appointed representatives.
(a) Itemization of Expenses. The following items shall be paid to the Mayor, Councilmen or any of their appointed representatives for the purpose of traveling on City business or issues relating to such:
(1) Gasoline. The City will use the current Internal Revenue Services Standard Mileage Rate (updated every January) for reimbursing employees who travel to conduct City business or issued relating to such.
(2) Food.
Amount Breakfast $7.60 Lunch 7.60 Dinner 22.80 Total daily food allowance 38.00 |
(3) Lodging. All lodging must be prearranged when possible. Receipts must also be presented for lodging either by the lodging proprietor or personal credit card. Canceled checks are also acceptable.
(4) Spouse. When a spouse travels with the Mayor, Councilmen, or their appointed representatives, then any additional room charges and all spouses’ meals are to be paid by the responsible party, separate from any City allowance.
(b) Additional Allowance or Charges. There are times when the Mayor, Councilmen, or one of their appointed representatives may encounter conference fees, dinner meetings, etc., where set charges are more than the stated daily allowance for food and lodging. These special instances may be approved by the Mayor or City Council.
(c) Receipts. The daily food allowance and mileage will not require receipts but a voucher must be signed upon receipt of funds. All lodging will require a receipt.
(Ord. 08-002. Passed 4-7-08.)