(a) The Board shall hold its regularly scheduled meetings on the third (3rd) Thursday of each month. In the event that no new business or application is on the agenda for any given month, the Chairperson of the Board may cancel such meeting, provided that Notice of Cancellation shall be posted at least twenty-four hours prior to the meeting date, and provided further that the Board shall meet at least quarterly. The Board shall be permitted to hold special meetings as necessary, upon call of the Chairperson.
(b) The Board shall hold a public meeting and/or hearing on an officially filed application no later than the date of the next regularly scheduled Board meeting that is at least twenty-one (21) days after the date on which any such application is filed.
(c) A majority of the members of the Board shall constitute a quorum for the transaction of business and the affirmative vote of three members of the Board shall be necessary for any official action. If all members are not present, the applicant may request a delay so that all members may be present. The Chairperson shall schedule a special meeting within fourteen (14) days after the initial meeting for this purpose. If the Chairperson cannot obtain attendance of all members within the first fourteen (14) days, the applicant may request another meeting and the Chairperson shall schedule a second special meeting not more than fourteen (14) days following the first special meeting date. The Chairperson must contact all members and notify them of any special meeting or any cancellation of the Board's regularly scheduled meeting. For the first special meeting, notification shall be by letter delivered by the Newburgh Heights Police to all members. For the second special meeting (or any subsequent special meeting), notification shall be by certified mail, request receipt required. Actions may be taken at the second special meeting regardless of all members being present, as long as there is a quorum.
(Ord. 2017-49. Passed 12-5-17.)