(a) The Planning Commission shall hold its regularly scheduled meetings on the fourth (4th) Thursday of each month. In the event that no new business or application is on the agenda for any given month, the Chairperson of the Planning Commission may cancel such a meeting, provided that "Notice of Cancellation" shall be posted at least twenty-four (24) hours prior to the meeting date, and provided further that the Planning Commission shall meet at least quarterly. The Planning Commission shall be permitted to hold special meetings as necessary, upon call of the Chairperson.
(b) The Planning Commission shall hold a public meeting and/or hearing with respect to an officially filed application, site plan or other request for review no later than the date of the next regularly scheduled Planning Commission meeting that is at least twenty-one (21) days after the date on which any such application is filed.
(c) A majority of the members of the Planning Commission shall constitute a quorum for the transaction of business and the affirmative vote of three (3) members of the Planning Commission shall be necessary for any official action. If all members are not present, the applicant may request a delay so that all members may be present. The Chairperson shall schedule a special meeting within fourteen (14) days after the initial meeting for this purpose. If the Chairperson cannot obtain attendance of all members within the first fourteen (14) days, the applicant may request and the Chairperson shall schedule a second special meeting scheduled for fourteen days following the first special meeting. The Chairperson must contact all members and notify them of any special meeting or any cancellation of the Planning Commission's regularly scheduled meeting. For the first special meeting, notification shall be by letter delivered by the Newburgh Heights Police to all members. For the second special meeting (or any subsequent special meeting), notification shall be by certified mail, return receipt required. Actions may be taken at the second special meeting regardless of all members being present, as long as there is a quorum. (Ord. 2017-49. Passed 12-5-17.)