(A) The use of credit cards by town employees for purchase of needed business items, or for payment of town business expenses, is herewith authorized. The Town Council shall decide, by motion and vote, which credit card(s) may be acquired by the town.
(B) The following departments or officials are authorized to possess and use a credit card issued to the town:
(1) Clerk-Treasurer;
(2) Town Manager;
(3) Street Department;
(4) Police Department; and
(5) Sewer Department.
(C) Credit cards may not be used by any employee or officer for payment of personal non-town business expenses, rather, they may be used only for expenses necessarily incurred for the operation of the town and its departments.
(D) All detailed receipts for use of the credit card shall be turned into the appropriate department head who shall verify that the use was for official town business and certify to the Town Manager, other than the card used by the Clerk-Treasurer, that the claim representing the card’s use is accurate and payable. The Clerk-Treasurer shall certify that any expenses charge to a card issued to that office are accurate and properly payable.
(E) Any employee who fails to turn in the receipts from the use of the credit card may be subject to discipline. If the failure to turn in the receipts causes the town to be charged any late fee or interest on a credit card, the employee responsible shall be liable to the town for the payment of that fee.
(F) Credit cards shall be maintained by the department head and returned to the department head after use by an employee, except, each sworn police officer may, at the direction of the Chief of Police, maintain a credit card in the officers possession for use for official police business as prescribed by the Chief of Police.
(Ord. 2012-12, passed 6-27-2012)