(A) The Clerk to Council or duly authorized representative of Council shall be responsible for recording the proceedings of County Council by shorthand, stenotype, and/or electronic recording.
(B) The Clerk to Council or duly authorized representative shall be responsible for transcribing and summarizing the proceedings into the form of minutes for presentation to County Council for approval and/or amendment.
(C) The Clerk to Council shall maintain the shorthand notes, stenotype tapes, and/or electronic recordings of a meeting for a period of 2 years from the date the minutes of the meeting were approved.
(D) Upon the expiration of the 2-year period, the Clerk to Council may destroy shorthand notes, stenotype tapes, and shall erase and reuse electronic recordings.
(E) All stenotype tapes, shorthand notes, and/or electronic recordings remain the property of the Council. Approved minutes of Council meetings are available for public review; however, any individual desiring information from a filed stenotype tape and/or electronic recording must receive prior permission from the County Administrator and submit a written request to him or her. No stenotype tape and/or electronic recording may be removed from the Clerk to Council office. Any listening to the recordings must be done in the presence of the Clerk to Council or the designee of the County Administrator.
(Ord. 05-06-01, passed 5-2-2001; Am. Ord. 10-42-05, 10-19-2005)