(A) No person shall organize or conduct a special event, special event with alcohol, or special event with alcohol in the parks on any public street, alleyway, sidewalk, park, or other public area unless such person shall obtain a permit and otherwise comply with the provisions as set forth herein. Additionally, no person shall participate in any special event unless a permit or special event permit with alcohol has been issued for such special event.
(B) The application for permit for special events shall contain the following information:
(l) The name, address and telephone number of the person seeking permission to conduct a special event.
(2) If the special event is proposed to be conducted for, on behalf of, or by an organization, the name, address and telephone number of the headquarters of the organization and of the organization's authorized representatives and responsible heads of such organizations.
(3) The name, address and telephone number of the person who will be the event coordinator who will be responsible for its management.
(4) The date or dates when the special event is to take place.
(5) The area where the special event or route is to take place.
(6) The hours when the special event will start and terminate.
(7) The expected total attendance for the event, and the estimated maximum number of people to be assembled at one time.
(8) A security and safety plan tailored specifically to the type of special event to be held.
(9) Proof of all inspections necessary (i.e. amusement rides must have been inspected and display the Department of Agriculture inspection seal).
(10) Whether or not animals will be permitted at the special event.
(11) Plan for communication network between special event coordinator and city, police, fire, medical, facility maintenance, traffic control, risk management, and other applicable individuals and groups.
(12) Request for any special facilities or temporary structures. (A fee may be charged in advance.)
(13) A cleanup plan, including name(s) of individua1s and group(s) responsible for cleaning during and after the special event, along with contact information.
(14) Whether the applicant or sponsoring organization of the proposed special event proposes to select and authorize participants.
(15) Designate whether the event will have a smoking section. All smoking sections shall comply with the rules set forth in the city's smoking ordinance, § 133.08.
(16) Such other information as may be required by the City Manager.
(C) The application for permit for special events with alcohol/special events with alcohol in the parks shall set forth the following information:
(1) The sponsor’s (not-for-profit organization) name, address and telephone number of the headquarters of the organization and of the organization's authorized representatives and responsible head of such organizations.
(2) The name of the individual, corporation or organization that will be the holder of the state and local issued alcohol beverage. control license of the event.
(3) The name, address and telephone number of the person who will be the event coordinator, who will be responsible for its management.
(4) The date(s) when the special event is to take place.
(5) A site plan of the proposed event, including anywhere alcohol will be served and consumed and indication where the controlled entry/exit will be and the boundaries of the enclosure will be located, and a description of the enclosure.
(6) If alcohol will be sold by the package and not consumed at the special event, then a site plan of the proposed event, including any area where alcohol may be sold by the package.
(7) The hours when the special event will start and terminate and the hours when alcohol will be served. Under no circumstances can alcohol be served or sold at times in conflict with the city's alcohol ordinance.
(8) The expected total attendance for the event, and the estimated maximum number of people to be assembled at any one time.
(9) A security and safety plan, which will include security necessary for the alcohol area.
(10) Request for any special facilities or temporary structures. A fee may be charged in advance.
(11) A cleanup plan, including names(s) of individuals and group(s) responsible for cleaning during and after the special event.
(12) Whether the applicant or sponsoring organization of the proposed special event proposes to select and authorize participants.
(13) A copy of all necessary state and local licenses from alcohol beverage control issued for the event (the licenses can be provided after conditional approval for the special event with alcohol permit is given). Proof that all individuals who will be serving alcohol at the event have completed S.T.A.R. (Server Training in Alcohol Regulations).
(14) Designate .whether the event will have a smoking section. All smoking sections shall comply with the rules set forth in the city's smoking ordinance, § 133.08.
(15) Such other informatlon as may be required by the City Manager.
(D) Exceptions. This chapter shall not apply to:
(1) Private or personal events such as family reunions and church activities and other gatherings not typically open to the public, which occur in public areas;
(2) Funeral processions; and
(3) Activities conducted by a governmental agency acting within the scope of its authority.
(Ord. 2023-1853, passed 8-10-23)