(A) The officers of the Appeals Board shall be a Chairperson and a Vice-Chairperson who are members of the Appeals Board and elected by the members of the Appeals Board.
(B) The term of Office of the Chairperson of the Appeals Board shall be one (l) year. The offices of Chairperson and Vice-Chairperson shall be voted upon annually by the members of the Appeals Board at the last Appeals Board meeting of each year for the term commencing January 1 of the succeeding year. In the event of the death, resignation or removal of the Chairperson prior to the expiration of his or her term of office, the successor shall be elected for the unexpired period of the term for which the preceding Chairperson had been designated.
(C) Regular meetings of the Appeals Board shall be held in the City Council Chambers in City Hall, 500 Main Street, Murray, Kentucky, on one day of each month, as needed, to be determined by the Appeals Board and City Clerk. Meetings other than those regularly scheduled shall be special or emergency meetings held in accordance with the requirements of the Kentucky Open Meetings Act. The administrative personnel assigned to the Board shall prepare an agenda for each meeting and handle all other administrative duties as assigned.
(D) The affirmative vote of a majority of the members constituting a quorum of the Appeals Board shall be necessary for any official action to be taken. The presence of at least a majority of the Appeals Board's entire membership shall constitute a quorum.
(E) Minutes shall be kept for all proceedings of the Appeals Board and the vote of each member on any issue decided by the Appeals Board shall be recorded in the minutes.
(F) The city shall provide clerical and administrative personnel for the proper conduct of the duties and functions of the Appeals Board.
(G) The administrative personnel assigned to the Appeals Board shall record all minutes and prepare same for distribution to members, catalog all pieces of documentary evidence submitted, and prepare all findings of fact and final orders of the Board for distribution.
(H) The administrative personnel shall keep a record of all hearings including: subject of the hearing, identification of each participant, any agreements made between the parties and the Board regarding procedures, the testimony presented, findings of fact and conclusions, the decision of the Appeals Board and the date of issuance of the decision.
(I) The Chairperson of the Appeals Board shall perform all duties required by law and this chapter and preside over all meetings of the Municipal Appeals Board. The Chairperson shall rule on issues of evidence, order, and procedure, and shall take such other actions as are necessary for the efficient and orderly conduct of hearings, unless directed otherwise by a majority of the Board.
(J) The Chairperson of the Appeals Board shall, with the assistance of the administrative personnel; arrange for proper and legal notice of hearings; sign all written orders or decisions of the Appeals Board; issue findings of facts and conclusions of law concluding with a decision of the Appeals Board in matters brought before it.
(K) The Vice-Chairperson shall serve in the absence of the Chairperson and shall have all the powers of the Chairperson during the Chairperson's absence, disability or disqualification.
(L) All voting by Appeals Board members shall be by "ayes" and "nays", and shall be entered by the administrative personnel in the record of the Board proceedings. Upon request of any member of the Board, a roll call vote shall be taken on any matter upon which a vote is called, and shall be recorded by the administrative personnel in the record of the Board's proceedings. Absences or failure to vote shall also be recorded in the minutes.
(Ord. 2019-1788, passed 10-10-19)