(a) Organization: The Planning Commission shall consist of five members, the Mayor, Safety-Service Director and three (3) citizens of the Municipality who shall serve without compensation, and who shall be appointed by the Mayor, with the approval of City Council, for a term of six years, except that the terms of two of the members of the first commission so appointed shall have terms of four years and two years respectively. Reference Ordinance 1943-22. The Mayor shall also appoint two alternate members, with the approval of City Council, who may be called upon to hear matters before Planning Commission if a member is unavailable or has a conflict of interest. Each appointed member shall serve until his or her successor is appointed and qualified. The Mayor, with the approval of City Council, shall fill any vacancies in Planning Commission by appointing a new member to the unexpired term of the previous member. The appointed members shall not hold any other office or employment with the City.
(Ord. 2017-16. Passed 4-24-17.)
(b) Meetings: The Planning Commission shall meet at the call of the Mayor or his designee, upon a schedule determined by the Planning Commission, or upon the written call of two or more of its members. Such a written call by members shall be issued at least twelve hours prior to the meeting stated in the call, and shall be delivered to all members of the Planning Commission, the Mayor, and the Zoning Enforcement Officer, or delivered to their places of residence. No matters other than those set out in the written call shall be considered at the meeting. The notice and meeting shall be in compliance with the "Sunshine Law" requirements of Section 121.22 of the Ohio Revised Code.
All meetings requiring formal action shall be open to the public and records of all proceedings shall be kept including the vote of each member on each issue, members present or absent, the facts of each matter considered, and other minutes of the meeting. All records of proceedings shall be made available for public inspection, and copies shall be provided by the secretary of the Planning Commission to each member of Council. The chairman, or in his absence the vice-chairman, shall advise Council by letter if any Planning Commission member has absented himself from all meetings held during any period of ninety consecutive days or who has absented himself from a total of one-fourth of the regular meetings during a calendar year. Council shall consider removing such a member.
(c) Procedure: Three members shall constitute a quorum of the Planning Commission and the concurrence of three members is required for any action permitted by law or ordinance.
(Ord. 2014-08. Passed 4-28-14.)
(d) Powers and Duties: The Planning Commission shall:
(1) Review proposed amendments to Zoning Districts and/or the Zoning District Map and make recommendations to Council.
(2) Review petitions to vacate streets and/or alleys and make recommendations to Council.
(3) When appropriate initiate proposed amendments to this Zoning Ordinance and Map.
(4) Review, approve or disapprove subdivision plats and development plans for Planned District applications, with reference to the provisions of this Zoning Ordinance and the Subdivision Regulations of the City. Upon a request for a modification of an approved subdivision plat or development plan of a Planned District, notice of such request shall be served upon all adjacent property owners by ordinary U.S. mail.
(5) Carry out all other powers and duties conferred upon it by this Zoning Ordinance or other City Ordinances and the laws of the State of Ohio.
(Ord. 2023-33. Passed 8-23-23.)