(A) The first meeting of the Commission shall be held for the purpose of organization at the usual place for holding the meetings of the legislative body of the City, during January of each year. The City Clerk shall preside at the first meeting until the Mayor has been selected.
(B) The regular meetings of the Commission shall be held at least twice each month. These meetings shall be held at the Municipal building unless otherwise provided for by ordinance.
(C) Special meetings of the Commission may be called by the City Clerk on a request of the Mayor, Vice Mayor, or any three (3) Commissioners. The City Clerk shall notify all Commissioners of any special meeting and the business to be transacted at that meeting. This notice shall be given to all Commissioners in writing at least twelve (12) hours before the time of the special meeting. Notice shall be served personally or delivered to the Commissioners' residences. However, any special meeting of the Commission at which all members of the Commission are present or have, in writing, waived the notice requirement of this subsection and at which a quorum of the Commission is present, shall be a legal meeting so long as the other provisions of this section regarding public notice have been properly completed.
(D) The City Clerk shall post a notice of the times established for regular scheduled meetings of the Commission in a conspicuous public area of the Municipal Building at such times so as to comply with the laws of the State, and in no event fewer than three (3) days prior to the first regular scheduled meeting of the Commission. The City Clerk also shall post a notice of all special meetings and their purposes in a conspicuous public area of the Municipal Building at such time so as to comply with the laws of the State, but in no event fewer than eighteen (18) hours prior to the time of the meeting. No business shall be transacted at a special meeting of the Commission except as set forth in the notice of the special meeting.
(E) Four (4) Commissioners shall be a quorum for the holding of all meetings of the Commission, but, in the absence of a quorum, two (2) commissioners may adjourn any regular or special meeting to a later date. When reconvening an adjourned meeting, notice of the time and place of that meeting shall be given in the manner required of a special meeting, as set out in subsection (D), except that in the case of an adjourned regular meeting no statement of the business to be transacted need be included in the notice.
(F) The Commission may adopt rules and bylaws for its procedure that are not inconsistent with this Charter or the laws of the State. The Commission shall keep a journal of its proceedings in English.
(G) The proceedings of the Commission shall be published in a local newspaper of general circulation in the City within ten (10) days after each meeting of the Commission. The publication of a synopsis of these proceedings, prepared by the City Clerk, showing the substance of each separate action of the Commission, shall comply with the requirements of this provision.
(H) All regular and special meetings of the Commission shall be open to the public.
(Charter effective 1-1-77; Amendment effective 11-6-12)