(A) Title. This section shall be known and may be cited as the “Village Local Government Travel Expense Control Ordinance”.
(B) Definitions. For the purpose of this section, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
ENTERTAINMENT. Includes, but is not limited to, shows, amusements, theaters, circuses, sporting events, or any other place of public or private entertainment or amusement, unless ancillary to the purpose of the program or event.
LOCAL PUBLIC AGENCY. The Village of Moweaqua, Shelby and Christian Counties, Illinois.
PERSON. Any individual, employee, board member, partnership, co-partnership, firm, company, corporation, association, joint stock company, trust, estate, political subdivision, state agency or other legal entity, or their legal representative, agent or assigns of the village.
TRAVEL. Any expenditure directly, or indirectly, incident to official travel by employees and officers of a local public agency or by wards or charges of a local public agency involving reimbursement to travelers or direct payment to private agencies providing transportation or related services.
(C) Limitations of expenses. Travel, meals and lodging expenses are limited to the following acts or events:
(1) Conferences of the Illinois Municipal League;
(2) Purchase of property, real or personal, to be used and owned by the local public agency;
(3) Training of local public agency employees, board members and agents of the local public agency; and
(4) Any other act or event approved, prior to the act or event, by a majority vote of the board of trustees of the local public agency.
(D) Maximum allowable reimbursement. The Village President may approve all travel reimbursements specifically authorized by this section, provided that all documents required of division (E) below are submitted. The maximum allowable reimbursement for travel, meal and lodging expenses shall be limited to $200 per day per person, not to exceed two consecutive days without the prior approval of the Board of Trustees by a majority vote.
(E) Required documents. Before any expense for travel, meals or lodging may be approved under divisions (C) and (D) above, the following minimum documentation must first be submitted, in writing, to the Board of Trustees or the Village President, whichever shall be applicable:
(1) An estimate or actual cost of travel, meals or lodging if expenses have not been incurred or a receipt of cost of travel, meals, or lodging if the expenses have already been incurred;
(2) The name of the individual or person who received or is requesting the travel, meal or lodging expense;
(3) The job title or office of the individual who received or is requesting the travel, meal or lodging expense; and
(4) The date or dates and nature of the official business in which the travel, meal or lodging expense was or will be expended.
(F) Court costs. The village is entitled to recover court costs from any non-prevailing party for any and all actions brought to enforce any fine or penalty or contesting any fine or penalty brought pursuant to this section.
(1999 Code, § 1-2-31.1)