(a) Department heads shall be responsible for scheduling the work within their departments to include hours of work, rest and lunch periods, and make ready and clean-up time. When possible, a minimum of one week's notice shall be given when employees are to be assigned to a different tour of duty or to different hours of duty. Department heads should assure that changes in established work schedules are kept to a minimum and made only when necessary to resolve operational problems.
(1) "Administrative workweek" means that seven (7) consecutive calendar days constitute an administrative workweek. The City of Moundsville administrative workweek begins at 12:01 a.m. Sunday and ends at 12:00 p.m. on the following Saturday. For certain part-time employees who do not participate in the City's direct deposit pay process, the City Manager has the authority to establish an alternative administrative workweek. The calendar day on which a shift begins is considered the day of duty for that day even though the work schedule may extend into the next calendar day or into the following administrative workweek.
(2) "Regular workday" means the regular workday for most City employees shall be five, eight (8)-hour days, Monday through Friday from 8:30 a.m. to 5:00 p.m. Flex time may be used at the discretion of the City Manager when such use will increase efficiency of operations.
(3) "Posting work schedules" means all department heads shall:
A. Post copies of work schedules in the work areas and maintain a copy in the operating office for review.
B. Review work requirements periodically for changes which may affect the payment of premium compensation (overtime and holiday) and revise work schedules where necessary.
(4) "Rest periods" means short rest periods, not exceeding fifteen (15) minutes during each four (4) hours of continuous work. Rest periods may be granted when the department head believes they will be of benefit to his/her operation. Criteria to be followed in determining the justification for granting rest periods are:
A. Protection of employee's health by relief from hazardous work or work which requires continual or considerable physical exercise.
B. Reduction of accident rate by removal of the fatigue potential.
C. Work in confined spaces or in areas where normal personal activities are restricted.
D. Possible increase in, or maintenance of, high quality or quantity production attributable to the rest period.
(5) "Lunch periods" means lunch (or other meal) periods, during which the employee is entirely free of the duties of his/her position and are not considered as duty time for which compensation is paid. Supervisors generally schedule time for lunch apart from the hours of duty. Duty-free lunch periods during periods of overtime work are not compensable time.
Where the work situation will not permit time off for lunch, an on-the-job lunch period of thirty (30) minutes or less may be authorized and included in the regular scheduled tour of duty. Such workers must spend their on-the-job lunch period at or near their work stations. Under these conditions, the time covered by the thirty (30) minute on-the-job lunch period is compensable.
(6) "Make ready and clean-up time" means incidental duties that are directly connected with the performance of a job, such as obtaining and replacing work tools or materials, undergoing inspections, and similar tasks, which shall be considered part of the job requirements within the established tours of duty. When work shifts overlap, the shifts will be arranged so that time required for incidental duties will be part of the eight (8)-hour day. When incidental duties cannot be made a part of the regularly scheduled workday, the extra time for which overtime is payable shall not exceed thirty (30) minutes a day.