(A) Duties. The duties of the City Administrator of the municipality may include the duties of the clerk in a statutory city. The City Administrator shall give the required notice of each regular and special election, record the proceedings thereof, notify officials of their election or appointment to office, certify to the County Auditor all appointments and the results of all municipal elections.
(1) Records.
(a) The City Administrator shall keep a minute book, noting therein all proceedings of the Council. Ordinances, resolutions and claims considered by the Council need not be given in full in the minute book if they appear in other permanent records of the City Administrator and can be accurately identified from the description given in the minutes.
(b) The City Administrator shall keep an ordinance book, in which shall be recorded, in their entirety, all ordinances passed by the Council.
(c) The City Administrator shall act as the clerk and bookkeeper of the municipality, shall be the custodian of its seal and records, shall sign its official papers, shall post and publish the notices, ordinances and resolutions as may be required and shall perform other appropriate duties as may be imposed upon the City Administrator by the Council.
(d) For certified copies and for filing and entering, when required, papers not relating to municipal business, the City Administrator shall receive the fees allowed by law to town clerks, but the Council may require the City Administrator to pay such fees to the Municipal Treasury.
(2) Other duties. The City Administrator shall:
(a) Supervise the administration as provided by the Charter and Council action;
(b) Prepare reports and summaries relating to contemplated municipal projects and/or improvements and submit them with recommendations, as may be required, to the Council for study and subsequent action;
(c) Prepare an annual fiscal budget and capital improvement plan for submission to the Council. The City Administrator shall maintain financial guidelines for the municipality within the scope of the approved budget and capital program;
(d) Prepare the annual financial statement and such other statements that are required by statute;
(e) Attend all Council meetings and provide input to the Council. The City Administrator shall attend, at the City Administrator’s discretion or by invitation, other committee and commission meetings;
(f) Supervise municipal employees, programs and activities unless otherwise directed by the Council;
(g) Submit periodic reports to the Council on the financial condition of the municipal accounts;
(h) Supervise the conduct of local elections in accordance with the prescribed laws and regulations;
(i) Advise the Council in decisions affecting the employment or removal of department heads and appointed officials;
(j) Work in cooperation with the Council’s appointed attorney;
(k) Prepare news releases and develop and discuss public relations material with all concerned as required. The City Administrator shall maintain good public relations with the general public;
(l) Consult, unless otherwise directed by the Council, with appointed officials and with other public or private agencies as may be required;
(m) Be fully informed regarding federal, state and county programs which affect the municipality;
(n) Advise the Council on the terms and conditions of employee labor contracts for presentation to the Council;
(o) Prepare an annual report to inform the public about the financial condition of the city; and
(p) Perform all other duties required of the City Administrator by the Council.
(B) Deputy City Administrator. With the consent of the Council, the City Administrator may appoint a Deputy City Administrator for whose acts the City Administrator is responsible and whom can be removed at pleasure. In case of the City Administrator’s absence from the municipality or disability, the Council may appoint a Deputy City Administrator, if there is none, to serve during the absence or disability. The Deputy City Administrator may discharge any of the duties of the City Administrator.
(C) Qualifications.
(1) The City Administrator shall have considerable knowledge of municipal government operation, proper procedures, public relations, finances, purchasing and all administrative requirements for proper municipal operation.
(2) All duties required by law to be performed by constables shall be assumed by and conducted by the municipal police officers.
(Prior Code, § 106.03) (Ord. 844, passed 05-20-2010; Ord. 943, passed 05-29-2018)