(A) The Board shall have no less than four regular meetings during a calendar year with the quorum present, whether corporal or by means of electronic equipment, i.e., speakerphone or web camera, for the purpose of discussing or acting upon a matter or matters. For this purpose, a quorum consists of the number of Board members that represents 51% or more of the total number of Board members appointed at the time.
(B) The Board shall have at least one annual meeting held in the last quarter of each year. This meeting shall entail a walkthrough of the fairgrounds property, with the Commission Administrator, to establish needed repairs and upgrades.
(C) Special meetings may be called at any time by the Chairperson, providing notice thereof is given to the public and all trustees at least 24 hours in advance.
(D) If the Chairperson of the Board or Vice Chairperson is unable to attend any Board meeting, then the Chairperson may designate an alternate to act in the Chairperson’s place.
(E) Meetings shall comply with all requirements of state law, including, but not limited to, the state’s Open and Public Meetings Act, as set forth in UCA §§ 52-4-1 et seq.
(F) Records of all Board meetings shall be kept, managed, classified and disclosed as required by county ordinance and state law, including, but not limited to, the Government Records Access and Management Act.
(Prior Code, § 2-2-3) (Ord. 08-01, passed 4-20-2010)