The Mayor and members of Council shall receive reasonable reimbursement for expenses incurred in the performance of their official duties. Reasonable and necessary expenses include expenses actually incurred and paid by members of Council or the Mayor while performing those duties. Attendance at conferences and meetings outside Montgomery County, Ohio, shall be authorized by resolution, stating the exact purpose thereof. Expenses for attendance at conferences, meetings or other travel outside of Montgomery County occurring between November 10 and December 31 will not be reimbursed or advanced to the Mayor or members of Council whose term of office is ending and who will not be commencing a new term of office on the next first business day in January.
Members of Council and the Mayor shall, by ordinance, provide for the filing of expense reports, which must include a detailed listing of costs with receipts attached. The receipt requirement, however, does not apply to the use of standardized per diem amounts to cover meals and other incidental expenses. An expense report must be filed with the Director of Finance within ten (10) business days after performance of their official duty. Said ordinance shall further provide that any unused funds advanced by the City for expenses must be accounted for and repaid within said ten (10) business day period. If a member of Council or the Mayor fails to file an expense report or fails to repay advanced funds within said ten (10) business day period, the travel privileges of that member of Council or Mayor shall immediately be suspended and the advance funds will be recovered through garnishment of said member of Council's or Mayor's salary until the advanced funds are repaid.
(Amended 11-04-2008; 11-06-2018)