(A) Certification process.
(1) Immediately upon receipt of written request for certification, the Commission shall certify to the City Manager from the current eligible list, the names, addresses, and rank of a minimum of 10 persons standing highest on such appropriate eligible list. If there shall be more than one vacancy to be filled, the Commission shall certify additional names for each vacancy to be filled as follows:
(a) For two to four vacancies, 15 names shall be given.
(b) For five to eight vacancies, 20 names shall be given.
(2) The Commission may certify less than the minimum numbers as required above if the Commission finds that the test was valid and the resulting number of applicants eligible for certification will provide an adequate basis from which the appointing authority can fill the appropriate vacancy. Under no circumstances, however, may the Commission certify fewer than 50% of the minimum number of candidates required herein.
(B) Notice of certification. Written notice of certification directing the persons certified to report for an interview with the City Manager or his designee shall be mailed to that applicant at the address on file with the Commission at the same time the certification is submitted to the City Manager.
(C) Notice of result of employment interview. After interviewing each eligible who has been certified, the City Manager or his designee shall report to the Commission the outcome of each interview and the name or names of the persons to be appointed to the Civil Service and the date of such appointment.
(D) Cancellation of certifications. If at any time after eligibles have been certified by the Commission, at the request of the City Manager, the City Manager decides not to fill the vacancy, or decides to fill the vacancy by other means which meet the approval of the Commission, the certification shall be cancelled, and the eligibles whose names have been certified to the City Manager shall be so notified. An entry shall be made on the minutes of the Commission recording the action taken and the reasons therefor.
(E) Provisional appointment. Whenever there are urgent reasons for filling a vacancy and the Commission is unable, upon request, to certify a list of persons eligible for appointment through competitive examination, the City Manager may, with the approval of the Commission, nominate a qualified person for provisional appointment. This provisional appointment shall continue in force only until a regular appointment can be made from an eligible list which shall be prepared by the Commission within 90 calendar days after the provisional appointment.
(F) Emergency appointments. In case of an emergency, which requires the employment of extra persons without delay, an appointment may be made by the City Manager without regard to these rules. In no such case shall an emergency appointment continue longer than 30 calendar days, and in no case shall successive emergency appointments be permitted. An emergency appointment shall be promptly reported to the Commission, with the reasons therefor. The Commission reserves the right to inquire into the nature of the emergency presented.
(G) Temporary appointments. Whenever a department requires temporary assistance because of a special project or a temporary increase in the work load, temporary appointments can be made from an appropriate eligible list for the duration of such unusual work, which shall not exceed a period of six months. If an employee is on leave and must be replaced, a temporary appointment can be made for the duration of the leave of absence. The acceptance or rejection by an eligible of a temporary appointment shall not affect his or her standing on the eligible list, nor shall the period of temporary service be counted as part of the probationary service in case of subsequent permanent appointment.
(H) Reinstatements of former employees. Any permanent employee who has resigned in good standing may apply for reinstatement to the employee's former department with the city if such application is filed within six months of the effective date of the employee's resignation. The application shall be reviewed by the City Manager who shall issue a recommendation to the Civil Service Commission as to whether or not to accept the application for reinstatement, and what conditions, if any, shall apply to such reinstatement. The Civil Service Commission, within 30 days of the application for reinstatement, shall consider the application and the City Manager's recommendation. If the Civil Service Commission determines that good cause has been shown to accept such reinstatement, the Commission may either return the employee to the list of applicants eligible for original appointment to the department during the next vacancy, if no current vacancy exists, or the Commission may return the employee to service with the department at the employee's previous level or at a lower level in the department where such current vacancy exists. The employee's name shall then be certified to the City Manager, in addition to the minimum number of names from the eligible list as required by division (A) of this section, when there is an opening within the department and a request by the City Manager for a certified list for appointment to the department. A reinstated employee may remain on the eligible list until the earlier of the expiration or revocation of the list as provided by § 33.21, or one year from the date of the employee's resignation from employment. The Commission may impose any conditions upon reinstatement including an additional probationary period as the Commission deems appropriate.
(I) Review of examination papers by City Manager. The City Manager or an authorized representative of the City Manager shall be privileged to examine the papers of applicants, should this be requested in connection with determining the relative fitness of persons under consideration for appointment.
(Ord. 12-1972, passed 7-20-72; Am. Ord. 6-1980, passed 5-7-80; Am. Ord. 22-1999, passed 9-29-99; Am. Ord. 12-2002, passed 10-2-02)