(A) All full-time city employees shall be eligible for paid bereavement leave in the event of death in the employee’s immediate or extended family. Bereavement leave shall be granted on the following basis:
(1) An employee shall be authorized for up to three days of paid bereavement leave in the event of death in the employee’s immediate family. For the purposes of this paragraph
IMMEDIATE FAMILY
shall mean the employee’s parents, grandparents, siblings, and children, including step-relatives and in-laws.
(2) An employee may be eligible for up to one day of additional paid bereavement leave for extenuating circumstances, such as for traveling long distances and making family arrangements. In addition, other special relationships may exist where the employee may be eligible for one day of bereavement leave. In these instances, the employee should discuss the circumstance or the relationship with the employee’s immediate supervisor, who shall grant or deny such requests considering the workload, the employee’s circumstances, and other pertinent factors.
(B) Whenever the use of bereavement leave is necessary, the employee shall provide advance notice to their immediate supervisor and the employee shall submit an Absentee Request (HR Form Seven) in accordance with § 37.188 of this chapter. When possible, the employee shall submit the Absentee Request Form in advance of the leave. Otherwise, the employee shall submit the Absentee Request Form immediately upon return to work.
(Ord. 5-11-2023-A, passed 6-8-2023)