It shall be the duty of the personnel board:
(a) To formulate, maintain, and recommend to the town council for adoption or modification:
(1) A position classification plan for all town employees, excepting those noted hereinafter. Such plan shall define generally the duties, responsibilities and types of work involved for each class of position; the skills and knowledge necessary for each position, and the minimum qualifications necessary to qualify for appointment to each position; and the positions or classes of positions to which competitive or qualifying examinations shall apply;
(2) A plan embodying appropriate recommended pay scales for all town employees in the classification plan. Such pay plan shall state a recommended salary or wage for each position established by the classification plan, and define the method for granting step advancements in pay in those instances where a minimum and maximum pay range is established for a position. The personnel board shall work closely with the town administrator in the adjustment of pay scales where such adjustments are required due to compensation changes the administrator plans to include in the budget, or are found necessary in connection with the recruitment of personnel or the negotiation of collective bargaining agreements;
(3) Personnel policies regarding vacation, sick leave, overtime pay and the discipline of classified employees.
(b) Upon the adoption of the position classification plan, to assign to the appropriate position classification all persons employed by the town, subject to such plan.
(c) To authorize the Town Administrator or his/her designee to formulate and administer such tests, and assemble such other forms of evidence as may be required, to determine the qualifications and eligibility of candidates for positions in the classified service.
(d) To certify to the appointing authority that persons who are candidates or applicants for positions in the classified service, possess the qualifications required by the classification plan. Such certification lists shall show the names of the three persons standing highest thereon who are available for appointment or promotion, if there be as many as three such names thereon, or all the names on the list if there are less than three. The appointing authority shall appoint one of the persons so certified to the position in accordance with the provisions of the personnel rules. Except in the case of employees of the school department, who shall be appointed by the school committee, the head of the office, department or agency in which a vacancy exists shall make a recommendation to the appointing authority, who shall be the town administrator.
(e) To examine all payrolls at least twice a year covering classified employees, for the purpose of determining that all persons to whom payments are to be made are properly employed and have been approved and certified to the appointing officers by the personnel board as to eligibility. (Amended, November 5, 2002; Amended, November 4, 2008.)