(A) Prepayment of fees. Upon approval of an application for a special event permit, the City Administrator shall provide the applicant with a statement of the estimated cost of providing city personnel and equipment. The applicant/permittee of the special event shall be required to prepay these estimated costs for city services and equipment ten days prior to the special event. City services and equipment may include the use of police officers and public works employees for traffic and crowd control, pick up and delivery of traffic control devices, picnic tables, extraordinary street sweeping, extraordinary park maintenance, and any other needed, requested or required city services, and the cost of operating city equipment to provide such services.
(B) Fees for city services. Fees for city services may be adjusted periodically and without amending this chapter, if based on increases to the city for the cost of employing the applicable personnel, including benefits. The initial fees for city services shall be:
Public Works Employee $25 per hour per employee
Police Officer $30 per hour per employee
Fire Rescue $30 per hour per employee
(C) Refunds or overruns. If the actual cost for city services and equipment for the special event is less than the estimated cost, the permittee will be refunded the difference by the city within ten days after the conclusion and cleanup of the special event. If the actual cost for city services and equipment on the date(s) of the special event is greater than the estimated cost, the applicant/permittee will be billed for the difference.
(D) Waiver of fees.
(1) The fees for the use of city services and equipment may be waived, in part or in full, by the City Council, if in review of the application it finds that the event is of sufficient community benefit to warrant the expenditure of city funds without reimbursement by the applicant/permittee.
(2) The fees for city services and equipment may also be waived, in part or in full, by the City Administrator if the applicant/permittee signs a verified statement that the special event’s purpose is First Amendment expression, that sales of goods or services are not a significant aspect of the event, and that the cost of city services and equipment is so financially burdensome that it would constitute an unreasonable burden on the right of First Amendment expression.
(Ord. 697, passed 7-10-2018)