INVITATION TO BID
CITY OF METROPOLIS
The City of Metropolis will receive bid quotations for .
Sealed bids will be received in the office of the City Clerk until , Prevailing Time,
and opened in the Council Chambers or , on the day of , , at o’clock .m.
Detailed specification and Bid Forms (i.e., Proposed Forms) and Instructions to Bidders may be secured from the City of Metropolis, City Clerk, Metropolis City Hall, Metropolis, Illinois.
City Clerk
(Ord. 95-1, passed 1-23-1995)
CITY OF METROPOLIS
PROPOSAL FORM
CONTRACTOR’S NAME:
ADDRESS:
PROPOSAL FORM
FOR
THE CITY OF METROPOLIS
METROPOLIS, ILLINOIS
(To be submitted in duplicate)
1. COST OF WORK:
The undersigned, having familiarized himself with conditions affecting the cost of the work and its performance and having carefully examined and fully understood INSTRUCTIONS TO BIDDERS, hereby affirms and agrees to enter into a contract with the City of Metropolis, Illinois.
TO PROVIDE all supervision, labor, material, equipment, and all other expense items to perform completely the Entire Work covered by all specification for the Entire Work.
FOR THE LUMP SUM OF:
Dollars ($ ).
Unit Price Total Price
2. COSTS:
The undersigned hereby affirms and states that the prices quoted herein constitute the total cost to the city for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence, overhead expense, all profits, and all other work, services, and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Document considered severally and collectively. All bids shall be held valid for a period of 45 days after the bid due date.
3. DELIVERY REQUIREMENTS:
The undersigned hereby affirms and states that the prices listed as “Delivered and Installed” are the unit and total costs for the delivery of item(s) (uncrated and blanket wrapped in padded vans and the installation of the item(s) - optional) to their designated locations ready for use.
4. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the Contract for said he will completely perform said contract in strict accordance with its terms and conditions within consecutive calendar days after notification of award of contract.
5. SPECIFICATIONS:
Furnish all labor, material, equipment, and services necessary for said in accordance with the following specifications and drawings (if required) as attached.
6. CONDITIONS:
A. I understand the city is exempt from Federal Excise Tax and the Illinois Retailer’s Occupation Tax. I hereby certify that this Proposal does not include any amounts of money for these taxes.
B. To be valid, bids shall be itemized so that selection for purchase may be made, there being included in the price of each item the cost of delivery, insurance, bonds, overhead, and profit.
C. The city shall reserve the right to add to or deduct from base bid and/or alternate bid any item at the prices indicated in itemization of bid.
7. SUBSTITUTION OF MATERIALS:
If the materials listed below are permitted for use in lieu of those specified, the base bid is changed by the amounts indicated.
MATERIAL MANUFACTURER SUBSTITUTED FOR ADD (+) DEDUCT (-)
_______________________________________________________________________________________________________________
NAME
(If a corporation) BY (signed)
OFFICE
ADDRESS
ATTEST:
TELEPHONE NO.
DATE
Secretary
(Ord. 95-1, passed 1-23-1995)
INSTRUCTIONS TO BIDDERS
FOR THE CITY OF METROPOLIS
Metropolis, Illinois
1. RECEIPT OF BIDS:
2. BASIS OF BIDS: Sealed bids will be received until the above-noted time and date.
3. PROJECT DESCRIPTION:
4. PREPARATION AND SUBMISSION OF BIDS:
A. Each bid shall be submitted in duplicate on the exact form furnished. All blank spaces for bid prices, unit costs, and alternatives must be filled in, in ink, in both words and figures. In case of any discrepancy in the amount bid, the prices expressed in written words shall govern.
B. The proposal must be delivered to the City Clerk, City of Metropolis, Metropolis City Hall, Metropolis, Illinois, on or before , prevailing time, , following which time they will be publicly opened. Proposals received after this time will not be considered.
C. The proposal shall be submitted in an opaque sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the bid and the title of the project.
D. Bidders may attach separate sheets to the Proposal Form for the purpose of explanation, exception, or alternate proposal and to cover unit prices required.
E. By submitting a bid, the bidder understands and agrees that, if that proposal is accepted and the bidder fails to enter into a contract forthwith, the bidder shall be liable to the Owner for any damages the Owner may thereby suffer.
F. Bids may not be modified after submittal. Bidders may withdraw proposals either personally or by written request at any time before the hour set for the bid opening, but may not resubmit them. No proposal may be withdrawn or modified after the bid openings except if the award of contract has been delayed for a period more than 45 days.
5. BASIS OF AWARD:
A. The City of Metropolis reserves the rights to waive any informality in or to reject any or all bids and to accept any bids deemed most favorable to the interest of the City after all bids have been examined and tabulated.
B. The city may award a contract on individual items within a particular group or upon the total group of items.
6. BREAKDOWN OF COSTS:
Delivered and Installed: Include unit and total costs per item for the delivery of the item(s) (uncrated and blanket wrapped in padded vans and installation of the item(s) - optional) to their designated locations ready for use.
7. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name to establish standards or quality and performance and not for the purpose of limiting competition. Bidders are invited to submit bids not only on named items but also on items that they propose for substitution of named items. Products of other manufacturers may be substituted if, in the opinion of the city, they are equal to those specified in quality, performance, design, and suitability for intended use. When two or more items are specified, the selection among those specified is the Contractor’s option, or Contractor may submit a bid on all such items.
B. Bids shall be based on materials and equipment included in the specifications. Substitutions for the purpose of evaluating bids will be considered only if proposed substitutions are set forth in a sealed bid and will only be accepted prior to the award of Contract. The offer of substitutions shall be an integral part of the proposal, appearing immediately after all requested bids and before the signature of the bidder for the entire proposal.
C. Substitutions of materials other than those specified will not be considered in the base bid price. However, other substitutions may be listed in the specified place in the Proposal Form, with the indication of the change in the base bid price for the Entire Work.
D. In addition to the requirements heretofore mentioned, in order for substitutions to qualify for consideration, the following shall accompany each proposal:
1. Each proposed substitution shall be itemized showing manufacturer’s name, catalog number, quantity, unit cost, and total cost. The bidder shall prepare the necessary forms to list his substitutions in the manner outlined.
2. Each proposal offering substitutions shall be accompanied by descriptive literature, catalog data, complete technical specifications and reports of all pertinent tests concerning the bidder’s proposed substitutions.
3. Within 5 days after request by the City, each bidder offering substitutions shall deliver an assembled sample of each proposed substitution. Delivery charges shall be prepaid by the bidder.
(Ord. 95-1, passed 1-23-1995)