(a) Upon receipt of an order, the documentation received from the vendor (typically a sales receipt or packing slip) shall be kept for later reconciliation. Each month the card custodian will receive a statement from the card provider showing all purchases made. It is the responsibility of the card custodian to verify each purchase.
(b) The card custodian is responsible for ensuring receipt of goods and services. Items should be returned directly to the vendor by whichever means the vendor requires. The card custodian is responsible for seeing that the proper credit is posted for any returned items.
(Ord. 2019-O-04. Passed 3-12-19.)