(a) Credit cards cannot be used for the following: cash advances, traveler's checks, personal services, capital equipment (equipment purchases exceeding five thousand dollars ($5,000)), purchases of alcoholic beverages, tobacco purchases, and any other purchase that is not for a public purpose of the City of Mentor on the Lake.
(b) Credit cards cannot be used for the following transaction types listed below unless the Administrative Director has specifically approved the inclusion as an approved merchant commodity code on a specific credit card: airline tickets, automobiles and vehicle rentals, registration fees for educational programs (conferences, seminars, forums, and continuing education), and hotels.
(c) If you have any questions regarding a restricted commodity, please contact the Administrative Director.
(d) Each credit card has been assigned an individual credit limit based on the custodian's and the Administrative Director's approval. (See Appendix 2 attached to Ordinance 2019-O-04.) No single credit card purchase shall exceed the credit limit without prior written authorization of the Administrative Director. If that limit becomes too low to accommodate monthly requirements, the cardholder may request an increase through the custodian to the Administrative Director. The department or division should allow two days to process any limit changes to a credit card.
(e) Certain merchants are blocked from the program and purchases through them will be declined. If the cardholder feels that his/her purchase has been mistakenly declined, the cardholder should contact the Administrative Director to address the issue.
(Ord. 2019-O-04. Passed 3-12-19.)