(a) The credit card program will not circumvent the City's purchasing rules and procedures. The credit cards will not be used in place of a purchase order. As such, regular purchase order policy and procedures must be followed for all credit card purchases.
(b) Each cardholder and card custodian is responsible for the security of the card he/she is issued and for the purchases made with it. Consequences for card misuse are severe and penalties may include loss of job.
(c) The regulations for the usage of credit cards are as follows:
(1) It is the responsibility of each custodian to have control over all purchases made by his/her department or division using the credit card.
(2) The custodian will provide access to the credit card for approved purchases upon receipt of a completed purchase requisition.
(3) The custodian must submit all requests for credit card deletions, additions, or changes in writing to the Administrative Director.
(4) The authorized cardholder of the credit card is the person that is responsible for tracking and reporting monthly purchases to the Department of Administration.
(5) The card custodian shall maintain a list of authorized users. The card custodian is responsible for ensuring that purchases made with credit cards are within budgeted appropriations.
(6) The President of Council will serve as the card custodian for credit cards issued in the name of Council members.
(Ord. 2019-O-04. Passed 3-12-19.)