(a) Credit cards simplify the purchasing and disbursement process by facilitating point-of-demand procurement. Purchasing authority is delegated to the authorized cardholder enabling him or her to place an order directly with the supplier.
(b) When the supplier requests a purchase authorization, the Master Card system validates the transaction against pre-set limits established by the City.
(c) All transactions are approved or declined (instantaneously) based on the following credit card authorization criteria:
(1) Number of transactions allowed per day;
(2) Number of transactions allowed per month;
(3) Single purchase limit;
(4) Spending limit per month; and
(5) Approved merchant commodity code.
(d) The authorization process occurs through an electronic system that supports the credit card processing services under the City of Mentor on the Lake agreement with the card provider. In addition, the Administrative Department will have the capability to view transactions daily and create reports to effectively monitor the use of the credit cards.
(Ord. 2019-O-04. Passed 3-12-19.)