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(a) A person desiring to hold a special event shall apply for a special event permit by filing with the Chief of Police a written application upon a form provided for that purpose. Each application must be accompanied by a nonrefundable application fee of one hundred dollars ($100.00), which fee may be waived or reduced by the Mayor. An application must be filed not less than ninety days before the special event is to begin. The Mayor may waive the ninety-day filing requirement if he or she determines that the application can be processed in less than ninety days, taking into consideration the number and types of permits required to be issued in conjunction with the special event permit.
(b) An application must contain the following information:
(1) The name, address and telephone number of the applicant and of any other persons responsible for the conduct of the special event;
(2) A description of the special event and requested dates and hours of operation for the event;
(3) The estimated number of persons to participate in the special event;
(4) A sketch showing the area or route to be used during the special event, along with proposed structures, tents, fences, barricades, signs, banners and restroom facilities;
(5) Provisions for parking with a designation of where "No Parking" signs will be used;
(6) Details of how the applicant proposes to provide security and traffic control;
(7) The time and location of street closings, if any are requested;
(8) Details of the sale of merchandise or the sale or serving of food or alcoholic beverages at the special event, designating any street vendors or peddlers involved;
(9) A description of animals to be used in the special event, if any;
(10) A detailed plan as to how the applicant will clean up the area of the special event after it has ended, whether on public property or private property; and
(11) Proof that the applicant possesses or is able to obtain all licenses and permits required by these Codified Ordinances or other City ordinances or by State law for the conduct of the special event and written proof that the applicant has permission from the private property owner.
(c) Upon receipt of the completed application, the Chief of Police shall forward a copy of the application to the Administrative Director of the City of Mentor-on-the-Lake and said Administrative Director shall review the application and return it, with any comments, to the Chief of Police within ten working days of receipt.
(d) The Administrative Director and the Chief of Police may prescribe licenses and permits required by other City ordinances or applicable law, restrictions, regulations, costs for City services, safeguards and other conditions necessary for the safe and orderly conduct of a special event, to be incorporated into the permit before issuance. (Ord.92-O-11. Passed 10-13-92.)
(e) A cash deposit shall be paid to the City in the amount of the estimated costs that the City will incur as a result of the special event. The Chief of Police and the Administrative Director shall determine the amount of the cash deposit. The cash deposit must be received by the Chief of Police not less than five days before the date of the special event as shown on the special event permit. All or part of the fees required to be reimbursed to the City as a result of a special event may be waived by resolution of the City Council.
(f) After reviewing the application, the comments of the Administrative Director and the recommendation of the Chief of Police, the Mayor shall issue the special event permit unless denial is required by Section 864.07. A special event permit will be issued for a period not to exceed three consecutive days. A separate permit is required for each three-day period during which a special event will be conducted.
(Ord.94-O-07. Passed 6-14-94.)