§ 31.52 BOARD COMPOSITION, APPOINTMENT, AND TERM LIMITS.

   The Board shall be composed of seven members, two of whom shall be members of the City Council, appointed by the City Council on an annual basis. The remaining five members of the Board shall serve for a term of four years. At all times a minimum of five of the members of the Board shall be residents and qualified voters of the city. A member shall serve for a maximum of three consecutive terms. The City Council, at its meeting in December, shall appoint appropriate persons to succeed the members whose terms expire in such year. Vacancies on the Board shall be filled by appointment by the Mayor with City Council approval. Board members will be compensated for each meeting they attend with the amount to be determined and recommended from time to time by the Board and ratified by City Council. In the event that an ad hoc committee is needed they will be compensated for each meeting they attend with the amount to be determined and recommended from time to time by the Board and ratified by the City Council.

(Ord. passed 3-13-00; Am. Ord. 31.52, passed 3-14-11; Am. Ord. 31, passed 3-14-16; Am. Ord. passed - -)

§ 31.53 BOARD OFFICERS.

   Each year in January at the first regular meeting of the Board, the Board shall elect the Board President and Vice-President from members of the Board, and the Board Secretary, who may be a non-Board member. The Board President is the presiding officer for all Board meetings. The Board Vice-President shall perform the duties of the Board President in the case of absence or incapacity. The Board Secretary shall take Board meeting minutes and provide the city's designated responsible authority and/or designee with the minutes within ten days after each meeting.

(Ord. passed 3-13-00; Am. Ord. 31, passed 3-14-16; Am. Ord. passed - -)

§ 31.54 BOARD POWERS AND DUTIES.

   (A)   The Board or its designee, to the extent permissible by law, shall have the power to:

      (1)   Require a bond of any officer or employee and pay the premium thereon;

      (2)   Recommend hiring and terminating of employees to the City Council;

      (3)   Effect all necessary insurance;

      (4)   Approve repairs of Greenwood Connections and its contents;

      (5)   Administrator has authority to purchase all necessary equipment, apparatus and supplies up to $25,000. Splitting of purchase orders to create orders of $25,000 or less which cumulatively would exceed $25,000 is prohibited; and

      (6)   Receive and accept all donations and contributions for Greenwood Connections and related purposes and manage any such gifts that may be in the form of securities or property; subject to acceptance by the City Council.

   (B)   The Board shall reserve unto itself the following powers:

      (1)   Establish such committees as it sees fit;

      (2)   A search committee to replace the Greenwood Connections Administrator will consist of: the entire City Council, two Greenwood Connections Board Members, two Greenwood Connections supervisory staff and City Clerk/Treasurer. The City Council shall be responsible for the appointment of a qualified individual to function as the Greenwood Connections Administrator, with a recommended compensation package;

      (3)   The Board shall approve the budget including rates and suitable charges for Greenwood Connections, and for payment and collection of the rates and charges; subject to approval by the City Council;

      (4)   The Board shall recommend capital improvement/purchases over $25,000; subject to City Council approval;

      (5)   The Board shall meet monthly and all meetings must comply with the open meeting law pursuant to Minnesota Statutes;

      (6)   The Board shall establish salary scales and benefit program for employees; subject to City Council approval;

      (7)   Each member of the Board shall serve in good faith and in a diligent and responsible manner with a duty of loyalty to exercise his or her authority on behalf of the institution rather than for any personal gain or benefit; and

      (8)   The Board shall meet annually in joint session with the City Council to hear the report of the Auditor, review the Auditor’s management letter and review the operations of Greenwood Connections.

(Ord. passed 3-13-00; Am. Ord. 31, passed 3-14-16; Am. Ord. passed - -)

§ 31.55 ESTABLISHMENT AND AUTHORITY OF GREENWOOD CONNECTIONS ADMINISTRATOR.

   The Greenwood Connections (GWC) Administrator is hereby established for the purposes of carrying out the administration of Greenwood Connections and its related facilities' management and operations and is directly responsible to the Board. To the extent deemed necessary by the Board including the duties provided in § 31.54 at the discretion of the Board. The City Council authorizes the GWC Administrator to approve and sign all contracts with the following restrictions: Purchase of capital and non-capital items or contracts over $25,000 shall first be approved by City Council. All employment contracts and final authority for hiring and terminations of employees shall be approved by the City Council monthly.

(Ord. passed - -)

§ 31.56 FUNDS, ACCOUNTING AND PAYMENT OF ACCOUNTS.

   All earnings of Greenwood Connections together with all contributions and other funds procured for the maintenance and improvement of Greenwood Connections shall be deposited into the nursing home fund. All checks drawn on the account of Greenwood Connections shall contain two signatures. One signature shall be of either the Greenwood Connections Administrator, Mayor or City Clerk/Treasurer. The second signature shall be either the Business Office Manager, Mayor, City Clerk/Treasurer, Deputy Clerk/Treasurer or Deputy Mayor. The City Council authorizes the Greenwood Connections Administrator and Greenwood Connections Business Office Manager to make regular expenditure payments for Greenwood Connections to include payroll expenditures, regular cyclical payments and payments for all necessary equipment, apparatus, and supplies. The Board authorizes the Greenwood Connections Administrator to approve and make the payment of regular expenditures and any single capital item of purchase not specifically included in the budget that does not exceed $25,000. All capital items of purchase of more than $25,000 shall first be approved by the City Council. The Greenwood Connections Board/Administrator shall keep accurate accountings of all monies received and disbursed by it and of all outstanding credits and liabilities and shall furnish to the Council on a monthly basis an itemized list of all checks written and a financial statement showing monthly income, expenditures and fund balances. The books, accounts and funds of the facility shall be audited in the same manner as all other funds of the city.

(Ord. passed 3-13-00; Am. Ord. 31, passed 3-14-16; Am. Ord. passed - -)