§ 5.12.130  RECORDS.
   A.   Each licensee shall keep records of its gross receipts, expenses, and net proceeds for each single gathering or occasion at which winning chances are to be determined. All deductions from gross receipts for each single gathering or occasion shall be documented with receipts or other records indicating the amount, a description of the purchased item or service or other reason for the deduction, and the recipient. The distribution of net proceeds shall be itemized as to payee, purpose, amount and date of payment.
   B.   Gross receipts from the operation of raffle and poker run programs shall be segregated from other revenues of the licensee, including bingo gross receipts, if bingo games are also conducted by the same non-profit organization pursuant to license therefore issued by the Department of Revenue of the State of Illinois, and placed in a separate account. Each licensee shall have separate records of its raffles or poker runs. The person who accounts for gross receipts, expenses, and net proceeds from the operation of raffles or poker runs shall not be the same person who accounts for other revenues of the organization.
   C.   Each licensee shall report within thirty (30) days after the conclusion of each raffle or poker run to its membership, and to the Liquor and License Committee, its gross receipts, expenses, and net proceeds for raffles, and the distribution of net proceeds itemized as required herein.
   D.   Records required herein shall be preserved for three (3) years, and licensees shall make available their records relating to operation  of  raffles  or  poker  runs  for  public  inspection at reasonable times and places.
(Ord. O-201505-12-020, § XII, passed 5-5-2015)