(A) The Purchasing Agent, or his or her designee, shall have the responsibility:
(1) To purchase or contract for all supplies, equipment, and contractual services needed by any using agency which derives its support wholly or in part from the city, in accordance with procedures as prescribed by city ordinance and such rules and regulations as the Purchasing Agent, or his or her designee, shall adopt for the internal management and operation of the purchasing functions;
(2) To procure for the city the highest quality in supplies, equipment, and contractual services at the least expense to the city, to discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases and sales, and to establish and amend, when necessary, all rules and regulations authorized by city ordinance and any others necessary to its operations;
(3) To explore the possibilities of purchasing "in bulk", so as to take full advantage of discounts, to procure for the city all tax exemptions to which it is entitled, and to secure for the city the maximum efficiency in budgeting and accounting;
(4) To prescribe and maintain such forms as shall be reasonably necessary to the operation of purchasing, and to prepare and adopt standard purchasing terms for city departments, divisions, agencies and suppliers;
(5) To prepare, or cause to be prepared, written specifications of all standard supplies;
(6) To have the authority to declare vendors who default on their quotation irresponsible vendors and to disqualify them from receiving any business from the city for a stated period of time; and
(7) To keep informed on current developments in the field of purchasing, prices, market conditions and new products, and secure for the city the benefits of research done in the field of purchasing by other governmental jurisdictions having national recognition and by private businesses and organizations.
(B) All departments shall submit to the Purchasing Agent, or his or her designee, at such time and in such form as he or she shall prescribe, reports showing stocks of all supplies which are no longer used or which have become obsolete, worn out, or scrapped.
(C) The Purchasing Agent, or his or her designee, shall have the authority to sell or dispose of all surplus supplies and equipment of less than $20,000 in value which have become unsuitable or unnecessary for public use. The Purchasing Agent, or his or her designee, shall sell or dispose of the property by any method which is most advantageous to the city, including auction, sealed bid, private or public sale, trade-in for other property, or disposal at the landfill. All sales of equipment or supplies of $20,000 or more in value shall require the prior approval of the City Council.
(Ord. 2007-2787, passed 3-5-2007; Ord. 2012-2873, passed 5-7-2012)