The following rules are adopted relating to the Board of Trustees.
(A) Rule 1. Order of business. A quorum shall proceed to transact the business before it in the following order, unless the same be temporarily suspended by unanimous consent:
(1) Call to order;
(2) Roll call of members;
(3) Invocation;
(4) Pledge of allegiance to the flag;
(5) Approval of minutes;
(6) Oaths, reports, proclamations, announcements and appointments;
(7) Finance management/Finance Committee Report(s): Approval of expenditures;
(8) Mayor's report and theme;
(9) Public comments;
(10) Village Manager's report;
(11) Omnibus agenda items;
(12) Village Attorney report;
(13) New business;
(14) Old business;
(15) Board of Trustees comments/ information;
(16) For information only;
(17) Closed meeting session;
(18) Adjournment.
(B) Rule 2. Yeas and nays. In all cases of the passage of an ordinance, the creation of a liability against the Village, the expenditure or appropriation of its moneys, or at the request of any member, the yeas and nays shall be taken, and the result shall be recorded in the record book of the Board, and the concurrence of a majority of the members elected of the Board shall be necessary to the passage of any such ordinance, resolution or appropriation.
(C) Rule 3. Resolutions, motions, and the like. All resolutions, motions or amendments shall be made in writing by the member wishing to introduce the same and shall be handed to the Clerk to read, but in all cases where the resolution, motion or amendment shall be a matter of record on the minutes of the Board, the name of the member offering or making the same shall also be entered thereon.
(D) Rule 4. Special committees. The Village President shall appoint all special committees, unless otherwise specially directed by the Board, in which case they shall be appointed by vote of the Board.
(E) Rule 5. Approval of bills. All bills, before being paid, shall be approved by the Village Board.
(F) Rule 6. All members to vote. When a question is stated from the chair every member who shall be present shall vote thereon, unless excused by the President and Board of Trustees, or unless he is personally or directly interested in the question before the Board.
(G) Rule 7. Expelling a member. Any member acting or appearing in a disgraceful manner, or using violent and insulting language to or about any member of the Board of Trustees, or who does not obey the orders of the chair, shall, on motion, be censured by a majority vote of the members present, or expelled by a two-thirds vote of all members elected.
(H) Rule 8. Agenda preparation. Each Board meeting agenda and agenda packet shall be prepared under the direction of the Village President and Village Manager, and the Village Manager shall include such matters (i.e., agenda items): (a) as the Village Manager shall determine, including written communications, notices, petitions, complaints and other matters relating to the village or of interest to the village; (b) as previously agreed to by a favorable majority vote of Village Board members present at a prior Village Board meeting for inclusion on a particular meeting agenda, including matters postponed or tabled to such meeting; and (c) as submitted by any Village Board member in writing to the Village Manager in compliance with this rule.
(1) Submission of agenda items. Each Village Board member may submit agenda items in writing to the Village Manager for placement under new business at a future Village Board meeting, provided the Village Board member receives, during the Board of Trustees comments/information portion of the meeting, a favorable majority vote of the Village Board members present at the meeting. The Village President may submit items for placement under the Mayor's report and theme at a future Village Board meeting. All agenda items, with supporting documents (if any), shall be submitted in writing to the Village Manager no later than the close of business on the Wednesday next preceding a regular meeting.
(2) Removal prior to agenda publication. A member of the corporate authorities may request that the Village Manager remove one or more of his/her submitted agenda items prior to the finalization of the agenda and agenda packets. No member of the corporate authorities may direct the Village Manager to remove any agenda item submitted by another member of the corporate authorities in accordance with this rule.
(3) Removal after agenda publication. Any matter included on an agenda may be removed from the agenda by an affirmative vote of at least four members of the corporate authorities during the meeting. Such motion shall be in order during the portion of the meeting referred to as "oaths, reports, proclamations, announcements and appointments" or at the point of the meeting when the agenda item is considered by the corporate authorities.
(4) Agendas for special meetings. The process for calling a special meeting is governed by § 30.29 (Special Meetings) of this code. The agenda and agenda packet for a special meeting shall be prepared under the direction of the Village Manager, and the Village Manager shall include such matters (i.e., agenda items) as requested by the Village President or the three Trustees who have called for the special meeting.
(5) Agendas for emergency meetings. The process for calling an emergency meeting is governed by the Illinois Open Meetings Act. The agenda and agenda packet for an emergency special meeting shall be prepared under the direction of the Village Manager, and the Village Manager shall include such matters (i.e., agenda items) that relate to the emergency situation.
(I) Rule 9. President to decide. The President shall decide all questions of order, and in all cases not specially provided for by law or ordinance, the Board shall be guided by parliamentary law as laid down in Robert’s Rules of Order.
(1997 Code, § 2.09) (Ord. CO-03-06, passed 2-3-2003; Am. Ord. CO-03-08, passed 2-3-2003; Am. Ord. CO-03-17, passed 7-21-2003; Am. Ord. CO-05-20, passed 6-21-2005; Am. Ord. CO-06-16, passed 6-20-2006; Am. Ord. CO- 2010-03, passed 2-16-2010; Am. Ord. CO-2013-40, passed 7-2-2013; Am. Ord. CO- 2018-07, passed 3-20-2018; Am. Ord. CO-2020- 16, passed 5-19-2020)