153.15 VACATION.
(a) Newly hired employees shall be entitled to one (1) day of vacation for every two (2) months of employment, not to exceed five (5) total vacation days. Such vacation days shall not accrue until after the employee has worked each two (2) month period.
(b) An employee hired anytime during the year will be considered in his or her second year of employment effective immediately the following January 1st.
(c) All vacation time shall be credited to an employee on January 1st of each year and employees may take their vacation at any time within the calendar year, subject to the approval of the head of the department in which the employee works.
(d) In the event an employee voluntarily leaves employment prior to December 31st of any year, or is on an approved, unpaid leave of absence during the calendar year, vacation time for that year shall be prorated pursuant to the following formula:
Accrued Vacation Days x Number of Days of the = Vacation Days Earned
365 Year Already Passed
In the event an employee is on an approved, unpaid leave of absence during the calendar year, the "Number of Days of the Year Already Passed" in the above formula shall exclude the number of days of the unpaid leave of absence. In the event an employee has already taken more vacation time than that to which he or she is entitled at the time the employees gives notice that he or she is voluntarily terminating his employment, the Municipality shall have the right to withhold all amounts otherwise owed the employee to the extent necessary to reimburse the Municipality.
(e) Vacations shall not be cumulative, but must be taken within the year earned. Any vacation not taken within the year earned shall be forfeited unless specific permission to carryover vacation time is obtained, in writing from the Mayor. The number of vacation hours carried over to the next calendar year shall not exceed forty (40) hours and are not subject to cash out upon termination of employment. Full-time employees may cash in any unused balance of vacation up to eight (8) hours at the end ofthe year at the rate at which it was earned.
(f) Year of employment refers to the twelve (12) month period beginning January 1st and ending on December 31st.
(g) The vacation schedule for all permanent full-time employees of the Municipality shall be as follows:
In the Year | Amount of Vacation |
1 | As specified in Section 153.15(a) |
2 | 80 hours |
3 | 80 hours |
4 | 80 hours |
5 | 88 hours |
6 | 96 hours |
7 | 104 hours |
8 | 112 hours |
9 | 120 hours |
10 | 128 hours |
11 | 136 hours |
12 | 144 hours |
13 | 152 hours |
14 | 160 hours |
15 | 160 hours |
16 | 160 hours |
17 | 160 hours |
18 | 160 hours |
19 or more | 200 hours |
(h) Employees with fifteen (15) to eighteen (18) years of employment as of January 1, 2011, shall freeze at their current level of vacation hours until their 19th year of employment when their vacation will be increased to two hundred (200) hours. Employees with nineteen (19) or more years of employment as of January 1, 2011 shall freeze at their current level of vacation for the duration of their employment with the Municipality.
(i) The head of each department shall determine the schedule of vacations for the employees thereof.
(j) "Year of Employment" as used in this Section pertaining to vacation schedules means years of employment with the Municipality only. Subject to the discretion of the Mayor and Council, an employee's prior years of public or private service may be counted as years of employment for the purpose of computing vacation time herein.
(Ord. 2023-18. Passed 12-4-23.)