(A) Establishment of position. The position of City Administrator for the City of Mayer, Minnesota, is hereby established. The City Administrator shall be the chief administrator for the City of Mayer. The position of City Administrator as previously existing is hereby ratified.
(B) Appointment; removal. The City Administrator shall be appointed by a majority of the City Council for an indefinite term and may be removed from the position by affirmative action by a majority of the full Council with or without cause. The Council may enter into an employment contract with the City Administrator.
(C) Qualifications. The City Administrator shall be selected solely on the basis of the person’s executive and administrative qualifications, experience, formal education, and knowledge of accepted practices pertaining to the duties of the position.
(D) Direction. The City Administrator shall be subject to the supervision and direction of the Mayor and the Council as a collective body pursuant to Minnesota Statutes and consistent with applicable laws. The Council shall, at least once annually, undertake a review of the City Administrator’s performance.
(E) Functions; duties. The City Administrator shall be the chief administrative officer of the city, and shall be responsible for the proper administration of all affairs of the city; shall oversee and direct the operations of all departments, divisions, and offices of the city except as otherwise provided by law. In fulfilling the responsibilities of the position of the City Administrator, the City Administrator shall be empowered and required in general to do as follows:
(1) Supervise and direct the administration of all departments, divisions, offices, municipal functions, and services under the control of the Council, except as otherwise provided by law.
(2) Develop and issue administrative policies, rules, regulations and procedures necessary to ensure the proper management of all departments, divisions, and offices.
(3) Enforce all laws, city ordinance provisions, and resolutions of the city and, as necessary, make recommendations for revisions or additions.
(4) Attend and participate in all discussions at all meetings of the Council and other bodies as required. Prepare the agenda for Council meetings with supporting materials and recommend action to be taken. The City Administrator shall represent the city at all functions as appropriate and not in conflict with the prerogatives of the Mayor and the Council.
(5) Prepare and submit an annual budget to the Council and administer it after receiving Council approval.
(6) Administer and manage the finances of the city subject to Council approval.
(7) Advise the Council as to the financial condition of the city.
(8) Supervise city employees and direct all personnel matters as provided for by the personnel policies established by the Council. Oversee planning and zoning issues.
(9) Recommend and submit to the Council for consideration of:
(a) Approval or disapproval of employment promotions, transfers, suspensions, discipline or removal of city employees.
(b) Wages, salaries and other benefits.
(c) Hiring of new employees including recruitment, screening and interviewing of prospective employees.
(10) Supervise purchasing, including the making or letting of purchases and contracts in accordance with policies established by the Council and applicable laws; provide for the receipt of estimates, quotations, and sealed bids and submit to the Council as appropriate.
(11) Monitor all consultant and contract work performed for the city.
(12) Coordinate the City Attorney’s activities for the city.
(13) Recommend the adoption of such measures as may be necessary or expedient for the health, safety, and welfare of the community or for the improvement of the organization and operation of municipal government.
(14) Prepare and/or provide periodic reports, summaries, information, and recommendations relating to municipal services, projects, and issues for sumittal to the Council.
(15) Perform such other duties as may be placed under the City Administrator’s jurisdiction by Council action, job description or as required by law.
(F) General supervision. No member of the Council or the Mayor shall interfere with, or prevent the City Administrator from exercising the City Administrator’s own good faith judgment in the administration of the city. Except for the purpose of inquiry, no member of the Council or the Mayor shall individually dictate to or exercise control over the administration of the city, and no member shall give orders to any department head or employee except through a majority vote of the Council.
(Ord. 139, passed 8-27-07)