The highest ranking officer present at the scene who determines the emergency to be falsely deployed shall notify the city finance director of the name and address of the person or entity responsible for the false deployment, the type of emergency services that were deployed, the cause for the deployment, the type of structure the deployment was made to, and the basis upon which it was determined that the emergency services were falsely deployed. The finance director shall convey to the person or entity responsible, by first class mail, the information received along with notification of the specific fees being charged. All of the fees shall be due and payable within 30 days from the date of postmark of the statement to the responsible party.