(a) When proper vouchers, supported by detailed records, are presented by a City official or employee to the Auditor, the Auditor shall pay the Internal Revenue Service standard business mileage rate for the next preceding year for each mile traveled on municipal business in a personal motor vehicle outside the City. For other forms of travel on such municipal business, the Auditor shall pay, upon proper vouchers so supported, the actual cost of transportation, taxi fares and similar expenses incidental and necessary to such travel.
(b) When proper vouchers, supported by detailed records, are presented to the Auditor, the Auditor shall pay to a City official or employee traveling overnight on municipal business:
(1) The actual cost of a hotel/motel room and subsistence per diem of forty- five dollars ($45.00) per day; and
(2) When the travel is a day-trip outside a 50-mile radius of the City, up to a maximum of six dollars and fifty cents ($6.50) for lunch and twelve dollars and fifty cents ($12.50) for dinner.
(c) When expenses incurred during travel outside the City are to be charged wholly or in part to a project funded under a state or federal program or grant, authorization for the trip must be secured from the Mayor. In addition, that portion of out-of-town expenses related to transportation must be justified in terms of comparable cost of the travel by common carrier, where common carrier service is available.
(d) Reimbursement on a mileage basis may not be substituted for the actual cost of transportation when common carrier is used.
(Ord. 2003-4. Passed 3-6-03.)