With regard to all legislation passed by Council from and after the effective date of this section, to include all ordinances and resolutions, the Council Clerk shall do the following:
(a) That within three days of passage ensure that all required signatures have been executed on the legislation and that same has been properly numbered and filed in the permanent ordinance/resolution books for the City;
(b) That within five days of passage submit all legislation which is required to be published to the newspaper for publication.
Further, that within three days after the last date of publication enter onto each ordinance or resolution the dates of publication thereof in the lower righthand corner or, alternatively, if the legislation is such that publication is not required, stamp “Publication Not Required” in the lower righthand corner of the legislation immediately upon passage;
(c) That within seven days of passage provide signed and numbered copies of all legislation to the Mayor, Auditor, Director of Law, Director of Public Service, and Director of Public Safety;
(d) That within thirty days of the passage of this section, secure the necessary locking device(s) for the cabinet within which the ordinance/resolution books for the City are maintained and provide keys for same to the Mayor and Auditor only, with one to be retained by the Clerk;
(e) That from and after the effective date of this section, maintain a log for the ordinance/resolution books for the City, with entries to be entered reflecting the name(s) of anyone who requests access to the legislation, along with the date and time of each request. The Mayor’s office and Auditor’s office shall also maintain a log for same in the event their keys are used for access to the legislation;
(f) That from and after the effective date of this section, create and maintain an index to be placed at the beginning of each calendar year’s legislation which clearly sets forth the ordinance or resolution number, along with the caption for same. This index shall be maintained at the beginning of each calendar year’s legislation, and shall be in addition to any indexing system currently in existence and being utilized; and
(g) That from and after the effective date of this section, maintain each and every ordinance/resolution book for the City in proper order and comply with the provisions set forth herein.
(Ord. 97-56. Passed 9-18-97.)
(Ord. 97-56. Passed 9-18-97.)