(A) Cancellations where no work has been performed. In order to cancel a permit where the work will not be taking place, the following must be submitted:
(1) Letter from the contractor or permit holder requesting permit cancellation and stating no work has been performed. The letter must include the permit number, job address, reasons for cancellation and a contact name and telephone number. If the contractor is no longer available or unwilling to submit the letter, the request can be made by the property owner. If the permit is valid at the time of request for cancellation and the permit holder is not submitting the request, then the property owner will be required to complete a cancellation letter. Please note that in cases where a cancellation letter is required there will be a ten working day waiting period prior to cancellation. Additionally, the Department will notify all interested parties (original permit holders and all subsidiary permit holders) of the cancellation request;
(2) Original validated permit. Job set of plans (if applicable, must be on the job site at the time of inspection); and
(3) If the permit is expired a fee of $60 is required at the time of cancellation request. Following the receipt of the letter and payment of the cancellation fee, if applicable, a field inspection will be scheduled for the next business day to confirm that no work was performed. If the performance of the inspection determines that work was not performed, the permit will be canceled, However, if work is determined to have been performed an additional inspection fee will be assessed against the permit. Additionally, one will be required to complete the work covered under the scope of the permit and obtain all mandatory inspections. If the permit has expired, one will be required to have it re-issued prior to proceeding with the work and obtaining the mandatory inspections. Further, the Department will issue a notice of violation and open a case in our regulation system to ensure appropriate action is taken. Failure to do so may result in the issuance of a violation notice or ticket requiring payment of a fine and correction of the violation. Please be advised that the request will not be accepted if any of the required documentation is missing or in cases where work has commenced as evidenced by an inspection result entered in the computer system. In these cases, the work must be completed and mandatory inspections obtained. If the permit has expired, it must be reissued prior to request for mandatory inspections.
(B) Cancellations where work has been performed. In the unique instances where work has been removed or the work was superseded by another permit, the following must be submitted:
(1) A letter from the permit holder certifying that the work was removed or superseded by another permit number (provide specific permit number). The letter must include the permit number, job address and a contact name and telephone number. If the contractor is no longer available or unwilling to submit the letter, the request can be made by the property owner;
(2) For cases where the work has been removed, the applicant is required to have the job copy of the plans at the site. An inspection will be performed to verify the work has been removed. Following the performance of the inspection, if it is determined the work was removed, then the permit will be canceled. However, if the work still exists an additional inspection fee will be assessed against the permit. Additionally, one will be required to complete the work covered under the scope of the permit and obtain all mandatory inspections. If the permit is expired, one must have the permit reissued prior to obtaining mandatory inspections. Further, the Department will issue a notice of violation and open a case in the regulation system to ensure appropriate action is taken. Failure to do so may result in the issuance of a civil violation notice or ticket requiring payment of a fine and correction of the violation;
(3) In cases where a permit has been superseded by a new permit, the requesting party must submit copies of the permit and plans relating to the old and new number. An inspection may be scheduled for further determination of the work performed. Once the Department is satisfied that there is a duplicate, the permit will be canceled; and
(4) If the permit is expired, a fee of $60 is required at time of cancellation request.
(C) Request to surrender permits where the contractor/qualifier is no longer going to perform work on the project. A contractor who is no longer going to perform work on a project must send the Department a letter advising of this fact and include a copy of the permit. The letter must include the permit number, job address and an explanation as to why the permit is being surrendered.
(D) Cancellations when the owner will hire a new contractor. The owner of the property will need to submit a written cancellation notice to the Building and Housing Department. The cancellation notice needs to be signed by the owner of the property and in cases where the change is for a subsidiary permit, then by the general contractor as well. The signatures must be notarized.
(Ord. 16-O-2155, passed 12-7-2016)