(a) A City official or employee, when upon official business for the City outside the City, shall be allowed the U.S. General Services Administration's published rate found on their official website under 'Mileage Reimbursement.' This published rate is set each calendar year in January. They will be verified by the Director of Public Safety and Service or Auditor. The published rate will be included with every travel request reimbursement. Duplication for mileage is NOT authorized herein and shall NOT be allowed or paid when two or more officials or employees travel by the same automobile.
(b) A City official or employee, when upon official business for the City outside the City, that requires overnight lodging, shall be allowed the U.S. General Services Administration's published standard rate, determined by the zip code, found on their official website under 'Per Diem Rates'. These rates are set by fiscal year, effective October 1 each year. Therefore, the Director of Public Safety and Service or Auditor will be responsible for verifying correct amounts. The published rate will be included with every travel request. Exceptions of this provision are when the official or employee procures overnight lodging at the site of a conference or convention. Then that employee shall be reimbursed for the actual cost of such lodging even though in excess of the maximum established herein.
(c) A City official or employee, when upon official business for the City outside the City, shall be allowed the U.S. General Services Administration's published standard rate, determined by zip code, found on their official website under "per
Diem Rates'. These rates are set by fiscal year, effective October 1 each year. The rates are maximum amounts with reimbursement given only for actual expenses documented by receipts. Therefore, the Director of Public Safety and
Service or Auditor will be responsible for verifying correct amounts. The published rate will be included with every travel request.
A City official or employee shall be entitled to per diem under the following conditions:
Breakfast: If the previous evening was spent outside the City and if not provided as part of a conference or convention, or if the individual was traveling on official business prior to 6:00 A.M.
Lunch: If not provided as part of a conference or convention.
Dinner: If not provided as part of a conference or convention, or if the individual is unable to return to the City by 8:00 P.M.
Incidental Expenses (IE) are established and may be reimbursed at the U.S. General Services Administration's published standard rate, determined by zip code. A City official or employee will not be reimbursed more than a published rate in (IE).
Tips are NOT considered to be an incidental expense and will NOT be reimbursed by the City of Marietta.
Alcohol is NOT considered to be an incidental expense and will NOT be reimbursed by the City of Marietta.
(d) In order to be entitled to reimbursement, the City official or employee shall submit to the City Auditor a statement accompanied by receipts setting forth the actual expenses incurred with respect to mileage, lodging and meals. If approved by the appropriate department head and showing the nature of the official business requiring such trip, then the City Auditor shall issue a warrant for payment of the appropriate amount to the official or employee in accordance with this Section and Ohio Revised Code 733.79 where appropriate. (REFERENCE CODIFIED ORD. 163.04)
(Ord. 83(22-23). Passed 7-21-22.)