(a) Standard Purchase Order (PO). The standard purchase order is used for normal purchases where a single vendor and specific items and quantities are ordered. The PO expires when the contract and/or unit costs are filled, or the PO is cancelled. Appropriation codes are assigned and dollar amount is included on the PO when the PO is requested. May include multiple funds and appropriation accounts.
(b) Blanket Purchase Order (BPO). The blanket purchase order (BPO) is used for the purchase of a variety of items over a specified period of time from a variety of vendors. The BPO is created for single or multiple vendors. There is no specific items or quantities, or prices. The maximum dollar amount of any BPO is set at two million five hundred thousand dollars ($2,500,000). The BPO is limited to the current year and only one BPO may be open at a time to each account. Once it has been determined that BPO will be created, the BPO is labeled as such.
(c) Super Blanket Purchase Order (SBPO). The super blanket purchase order (SBPO) is used for certain types of expenditures that are recurring and reasonably predictable. The SBPO is created for single or multiple vendors and is used for the services of an accountant, architect, attorney at law, physician, professional engineer, construction project manager, consultant, surveyor, or appraiser by or on behalf of the subdivision or contracting authority: fuel oil, gasoline, food items, roadway materials, and utilities; any purchases exempt from competitive bidding under R.C. § 125.04; and, any other specific expenditure that is a recurring and reasonably predictable operating expense. SBPO is limited to one expenditure code per SBPO. The dollar limit is the amount appropriated to that line-item. SBPO cannot extend beyond current fiscal year. SBPO are limited to specific goods/services. Multiple SBPOs may exist per account code.
(Ord. 2019-105. Passed 11-20-19.)